Executive Talent Acquisition Coordinator
Location
Bethesda, MD | United States
Job description
Job Description
Job Number 24039268
Job Category Administrative
Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management
The Executive Talent Acquisition (TA) Coordinator provides administrative and recruiting coordinator support to the Vice President, Global Executive Talent Acquisition and the Global Executive Talent Acquisition Team. This position has a dual focus: performing standard administrative duties to support the VP and the Executive TA operation and recruiting coordinator duties to support senior-level job openings managed by the Senior Director and Directors on the team.
Specifically, the TA Coordinator has responsibility for processing invoices, ordering supplies, organizing team meetings, preparing meeting materials, managing the VP’s calendar and related administrative duties. In addition, for requisitions managed by the Senior Director and Directors, this position will support all activities involving the recruitment and selection of senior executive talent into Corporate or GM roles as well as other related projects and programs. The position has significant focus on the candidate experience, e.g., ensuring timely scheduling of candidate travel and interview logistics, delivery of appropriate interview materials as well as effective communication with all stakeholders. The TA Coordinator ensures detailed management of req/candidate data in mHUB (Marriott’s applicant tracking system) in addition to accuracy in offer letters and requisition audits. As needed, this position provides support to the recruiters with maintaining accurate metrics, tracking Executive Talent Acquisition outcomes and developing reports or presentations.
The ideal candidate will be interested in the mission to identify and recruit top talent for the organization, team and position, and to deliver an excellent talent acquisition experience for both candidates and hiring teams. The ability to make a positive difference and demonstrate tenacity and professionalism are essential.
Expected Contributions
CORE WORK ACTIVITIES :
- Partner daily with the Directors to ensure the job requisitions are moving through the talent acquisition process efficiently.
- Creates and maintains open requisition files, ensuring all required forms are in the file upon initiation of recruiting process.
- Actively manages requisition process in mHUB by ensuring the requisition details are complete and ready to be made visible to candidates (i.e., sourced), posting the requisition to internal/external audiences, updating candidate status, etc.
- Assists with targeted sourcing activities to communicate job opportunity to internal associates and external audiences (e.g., GMOPAs, LinkedIn, posting jobs on other relevant websites etc.).
- Schedules candidates for interviews with recruiters, hiring executives, and stakeholder executives. Organizes all travel arrangements, including air/rail travel, lodging accommodations and car service, as needed.
- Collaborates with other senior administrative assistants to address and resolve scheduling and logistics matters.
- Processes expense reports, reimbursements for candidates' travel expenses, etc., as requested.
- Prepares offer letters for candidates, inclusive of proofreading prior to manager’s review, finalizes letter following manager’s edits and prepares offer packet for distribution to selected candidate.
- Monitors status of pre-hire checks in GRS, following up with pre-hire check vendor, as needed, if there are questions or delays to ensure the final phases of the process are progressing.
- Tracks offer acceptances and ensures accurate final documents are recorded, saved, and distributed to stakeholders.
- Audits requisition file (e-version) and mHUB requisition upon close of requisition. Utilizes audit checklist to ensure that all required forms are in the file, Notes to File are included as needed, and the mHUB requisition contains all necessary data. Ensures the combined e-version and the mHUB requisition files are accurate and complete, according to the requirements outlined on the checklist and in support of Marriott’s expectations for compliance.
- Works with assessment vendor software to action and store assessment results for finalist candidates.
Candidate Profile
Key Talents and Experience
- Background in Human Resources preferred but not required.
- Comfortable working with systems and technology. Advanced knowledge and proficiency in Outlook, Word, Excel, and PowerPoint. Knowledge of mHUB advantageous. Ability/desire to learn new software required.
- Ability to handle and manage extremely sensitive and confidential information in accordance with the company’s global data privacy regulations (GDPR).
- Possesses exceptional organization skills and the ability to handle a multitude of assignments and details simultaneously.
- Strong team player; easily builds relationships with others (coworkers, managers, candidates, etc.).
Education and Professional Certification
- Minimum of 3 years of administrative experience required, ideally with experience supporting multiple managers. BA/BS degree in a related field is preferred.
LOCATION
- This position will be based at Marriott Headquarters and require a hybrid schedule of 2 to 3 in person office days.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.
Be where you can do your best work,
begin your purpose,
belong to an amazing global team, and
become the best version of you.
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