Location
Huntsville, AL | United States
Job description
Job Title
Financial Analyst
Job Description Summary
This position is responsible for, but not limited to: working closely with the Finance Manager, Regional Facility Managers, account personnel, C&W corporate personnel, customer personnel, and subcontractor personnel. Related to customer invoice preparation and issuing, invoice payment reconciliation, vendor payments, vendor on boarding, issuing of contracts, and vendor compliance as related to conditions to be a C&W Services vendor. In addition will prepare weekly and monthly status reports as well as administrative duties related to Finance, procurement functions, invoicing functions, reporting functions, record keeping, and filing.
Job Description
ESSENTIAL JOB FUNCTIONS, DUTIES AND RESPONSIBILITIES:
- Pay: $27.50hr
- Schedule: Monday-Friday (7:00am-3:30pm)
- Must be able to work in a team-oriented, safety conscience environment.
- Safety expectations include, but are not limited to, compliance with all company and customer safety policies, guidelines, and procedures.
- Reports to Operations Manager, and typically develops personal work assignments from customer and Company and vendor generated data along with customer, Company, and vendor interactions. Utilizes this input to prioritize personal work assignments to achieve defined account performance criteria. Must be able to effectively work alone or in groups with others at all levels of the customer and Company organizations.
- Provides administrative support to others, including customer personnel, as directed by Operations Manager.
- Assists others in tracking and controlling Accounts Receivables as directed by the Operations manager.
- Assists Manager and other administrative assistants in reconciling and closing WOM’s once work is completed.
- Develops a process and reports on the tracking the time from when work is completed until invoices are issued to the customer.
- Create and maintain site docs, KPI performance matrix, and monthly review packages for customer Create monthly W/MBE spend report; publish data to Management Team, Director of Operations, and Customer contacts.
- Works with potential new vendor to provide necessary documents so they can become authorized C&W Services vendors. As necessary follows up with the vendor and those in procurement that the necessary paperwork and processing of such is being taken care of in a timely manner. Issues and tracks contract approval for work above the threshold Works with the Legal Group and Group Director to resolve contact issues a vendor may have.
- Ensures on projects above the threshold amount have a contract in place before a Purchase Order is issued. Monitors and ensures vendor documents such as COI’s are up to date.
- Puts a “hold” on any vendor who does not have the necessary documentation to be a C&W Services Vendor. Assists the site management and administrative assistants in the “on boarding” process for recurring service providers Track and report all non- project non-GMP related activity on a weekly basis. Creates backup data for use in issuing non-GMP monthly-consolidated invoices. Reviews non-GMP spending activity weekly with the customer Assists in the process that will allow account to track cost in CMMS at the asset level, working with Finance Manager and CMMS Manager.
- Support Operations Manager in reviewing processes to improve operations and gain efficiency to include developing Macros for automated reporting. Interfaces with vendors as directed by Operations Manager, site management, or Legal Department Must have strong computer skills including working knowledge of all Microsoft Office Suite products. Maintain a high level of confidentiality regarding employee information and interactions.
- Employee will perform any and all other relevant duties assigned by the responsible supervisor. Position cannot make any decisions affecting employment (hire/termination), regulations and laws or Company policy.
ADDITIONAL RESPONSIBILITIES AND DUTIES:
- Ensures compliance with all company/customer regulations, policies, and procedures. Promote an atmosphere of trust and confidentiality with all employees to ensure all matters will be dealt with in a professional and confidential manner. Develop and maintain a good working relationship with the customer and maintain the customer’s confidence through effective communication, open rapport, and solid record of delivery on commitments. Achieve performance expectations set forth as part of performance appraisals. Develop and maintain monthly KPI reporting to the Operations Manager and client review Support the company’s goals and objectives by promoting a team oriented and safety conscious environment. Work effectively with all levels of the organization by utilizing strong organizational, interpersonal, facilitator, and time management skills. Must maintain positive customer and employee relations.
JOB QUALIFICATIONS:
- Education: Must possess a high school degree or GED equivalent. An advanced degree or advanced training in office management is desired but not required.
- Experience: Possess a minimum of five years demonstrated experience in Financial or Project with Administrative functions, preferably in an industrial work environment. Must have demonstrated proficiency with Microsoft Word, MS Excel, MS PowerPoint, and e-mail. Experience working with JD Edwards software applications is desired, but not required. Experience in issuing industrial equipment installation contracts is desired but not required. Valid state motor vehicle driver's license.
- Must be a US Citizen.
#INDCWS
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.
Job tags
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