Executive Administrative Assistant (Head Start)
Location
Conway, SC | United States
Job description
Executive Administrative Assistant (Head Start)
Under immediate supervision, performs a wide variety of administrative and secretarial duties to assist the Head Start/Early Head Start Director in the day-to-day operation of the Head Start and Early Head Start Program.
DUTIES AND RESPONSIBILITIES: - Supervise Data Entry Specialist.
- Must be self-motivated and well organized.
- Must attend required meetings to take minutes and transcribe them for documentation
- Must possess excellent technology skills.
- Must possess excellent typing skills.
- Must process office correspondence and maintain files.
- Must possess excellent oral and written communication skills to include proper telephone etiquette.
- Must be proficient with the English Language to include knowledge of grammar and a capable speller.
- Assist in collecting, analyzing and developing data concerning program activities and procedures.
- Must be able to provide technical assistance to Policy Council.
- Performs general office management duties, organizes, develops and assists in implementing filing procedures, assists in analyzing on-going monitoring activities and reports in addition to orders supplies as needed.
- Will act as a liaison between staff and the Project Director in his or her absence.
- Assists in the planning, development and correlation of the program’s budgets.
- Assists each program component in the preparation of materials, scheduling of activities and other duties as may be required.
- Establish and maintain simplified record-keeping system of day-to-day operating expenses.
- Attends all pertinent workshops, seminars, conferences, pre-service and in-service trainings as required. Some of the above will require out of town and/or overnight stays.
- Such other duties as are assigned.
QUALIFICATIONS:
A. NECESSARY (Entry Requirements):
- Associate Degree in Business or related area and at least three years of experience in an administrative capacity.
- At least one year of experience working with Executive Management.
- Knowledge of principles and practices of office/business protocols.
- Knowledgeable (at least two years of experience) in administrative judgment, discretion, and maintaining confidentiality.
- Valid driver’s license and access to transportation.
- Must be able to pass all required medical exams including a pre-employment Drug and Alcohol screening, SLED check along with a Central Registry Background investigation by the Department of Social Services.
- Ability to attend overnight meetings.
B. DESIRABLE:
- Bachelor’s Degree in Business or related area of concentration.
- Knowledgeable (at least three years of experience) of working with government regulations and guidelines.
Job tags
Salary
