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Location

Dekalb, IL | United States

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Job description

Posting Detail Information

Classification Title

Professional Services

Position Number

00034027

FTE

0.67

Department

Physical Plant

Employment Type

Part-Time

Responsibilities

Overview

Under the general direction of the Accountant II or designee for the Physical Plant and Heating Plant. This position supports the financial functions of the Materials Distribution Center (MDC) function of the Materials Management warehouse and provides backup to the Physical Plant and Heating Plant departments. This employee must interact positively with co-workers, tradespeople, vendors, departments, and other university personnel. Quality customer service and satisfaction are essential.

PRIMARY DUTIES :

• Review and analyze approximately 5,000 invoices and credit memos annually for accuracy, completeness, and conformance to reporting and procedural standards. Review and approve payments utilizing Accounts Payable’s OnBase system.

• Maintain MDC purchase order detail ledger. Reconcile invoices and credit memos to purchase

orders daily, noting apparent errors or inconsistencies and taking action to correct them as

needed. Prepare open order, one-time, and change purchase requisitions, verifying conformance to pertinent policies, procedures and accounting standards.

• Process HR bi-monthly payroll.

• Reconcile MDC purchase order detail ledger and internal operation billing system on an ongoing basis. Perform monthly reconciliations of the PeopleSoft general ledger reports to internal operations billing system reports and MDC purchase order detail ledger, noting apparent errors or inconsistencies and correcting as needed.

• Responsible for issuing, tracking and reconciling parking permits for contractor, vendors or other personnel doing business for the Physical Plant.

• Coordinate monthly shredding of documents for NIU departments. Acts as liaison between shredding vendor and departments for routine pickups and schedule additional pickups as requested.

• Answer phones and direct foot traffic. Submits monthly mileage logs. Maintain Foreman vacation calendar.

• Perform other duties as assigned

Working Hours

7:30am – 4:00pm (M-F, up to 25 hours)

Starting Salary

$16.42-$18.72

Required Skills

• Work experience and/or training in Accounting or a closely related field

• College coursework and/or training in Accounting or a closely related field

• Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)

• Broad accounting knowledge

• Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)

• Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)

• Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)

Preferred Qualification

• Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)

• Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)

• Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)

• Computer knowledge (Working knowledge of computers, computer systems, and accounting software)

• Teamwork (Ability to work well with others)

• Independent decision making (Ability to exercise independent judgment)

• High School Diploma or equivalent.

• Knowledge of PeopleSoft, OnBase and TMA

Posting Date

02/14/2024

Closing Date

03/14/2024

Materials

Background Check Required

Yes

Special Instructions for Applicants

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held.

Current NIU students carrying six or more hours are not eligible for extra help employment.

Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at [email protected].

Safety Information

NIU provides annual reports on campus security and fire safety.

• Read the Annual Safety and Security Report . Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
• Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Quick Link

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Job tags

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Salary