Administrative Assistant I

Location

Los Angeles, CA | United States

Job description

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

The position will provide administrative support to a development group finance team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; and providing other administrative support to group as needed.

Essential Job Duties:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports, as Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of department goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

  Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Self-starter, multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project

Education/Training

• High school diploma (or equivalent) and three (3) to five (5) years of relevant work experience

Element-Specific Requirements/Notes

• May assume other duties as required/needed
• May be required to work beyond regular work shift as needed
• Maybe required to work various shifts as needed
• This position offers a hybrid/telework Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. 

Hourly rate for this position is $22.00 - $28.00. The starting rate will be commensurate with skill, education, experience, and working environment.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job tags

Salary