Director of Facilities Management

Location

Manhattan, KS | United States

Job description

DIRECTOR OF FACILITIES MANAGEMNT

Location: The Prime Company HQ

Manhattan, KS 66503

ROLE SUMMARY

The Director of Facilities Management will assist in providing direction and leadership for the current Prime Company owned facilities and potential third party managed facilities. The Prime Company is a multi-family developer who designs, builds, and manages around 2500 units in multi-family developments across the nation with another estimated 2500 in the pipeline for development and upcoming management. 

The Director of Facilities Management will be responsible for the proper stewardship of the facilities with a long-term hold mindset in place. This position is responsible to include but not limited to budgeting and facilitating capital projects, preventative maintenance, daily maintenance to include oversight of the physical condition of all properties, evaluation of programs, employee safety and oversight of maintenance policies and procedures. This position will be the direct supervisor to an estimated 12-15 maintenance technicians located at the property locations. This position will fully implement and manage the operation, profitability and administration of the facilities team and budgets. 

KEY ROLE RESPONSIBILITIES 

Director of Facilities Management

• Leads all aspects of the company’s safety culture and creates awareness by demonstrating commitment to an injury-free environment through individual actions and mentoring others.
• Investigates safety incidents and trains staff as needed.
• Manages all capital maintenance projects objectives including budgeting to include quantity take-off, trade coordination, scope of work development and schedule development with the assistance of the Prime Built Pre-Construction team.
• Verifies pricing and scope, identifies successful bidders, provides gap analysis against initial scope, and manages issuance of subcontracts for capital maintenance projects. 
• Coordinates obtaining pricing on materials and equipment for all day-to-day maintenance and facility related capital projects.
• Confers with risk management to ensure approval and/or bonding requirements for subcontractors. Provides ongoing risk analysis of subcontractors throughout project lifecycle.
• Coordinates the various stakeholders of the project including but not limited to subcontractors, owner, field, design team, vendors, etc as needed. 
• Completes subcontractor, vendors, and owner pay application/invoice process with accounting team and Prime Management. 
• Prepares project and maintenance schedules with the onsite property manager, tenants, trade partners, maintenance techs. 
• Manages materials, labor and procurement logs to ensure appropriate resources are available to meet the project and maintenance schedules.
• Provides appropriate written documentation for decisions affecting various aspects of the owned assets such as budget, schedule, legal, quality, and/or safety. Employs current best practices for documentation requirements.
• Provides a variety of regular reporting and analysis to leadership to communicate overall asset facility status as it relates to quality, maintenance, capital projects, staffing, etc.
• Prepares monthly cost and margin forecast for preventative maintenance, daily maintenance and capital projects budget with input from maintenance techs, Prime Management leadership and reviews with the Prime Company Leadership team. 
• Regularly reviews costs with maintenance techs and Prime Management relative to the budget, and highlights discrepancies to enable improved financial performance at each facility. 
• Assists in drawing reviews, owner training, system reviews, construction closeout, etc. using best practice standards, tools, and processes to create efficiency in designed/construction facilities coming down the pipeline to Prime Management. 
• Works with Prime Built on new development project turnover to Prime Management. Position will be involved in project walks, close-out punch list, owner training, equipment startups and monitoring, subcontract closeouts, post construction warranties, turnover of materials, contracting of new subcontracted vendors for maintenance, etc. 
• Interfaces with region/company legal counsel as appropriate.
• Identifies, understands and actively manages facility and staff risks.
• Assists with the development and management of the project business plan in order to maximize financial success.
• Implements and manages components of the operation and administration of the complex and/or multiple maintenance projects throughout the portfolio. 
• Utilizes facility awareness, experience and knowledge to identify problems and recommends solutions for review and implementation by the team.
• Manages deliverables provided by a variety of internal resources and functions such as self-perform work and subcontracted work to maximize the financial success of the portfolio.
• Reviews and approves expense reports. 
• Negotiates project issues including initial quotes, change orders, contingency expenditures and appropriate fee enhancements.
• Collaborates with marketing team on related presentations and marketing activities.
• Manages and inventories all onsite materials in stock and ordering for facility related needs.
• Work with the VP of Operations, site-level GM’s and their teams in developing a best-in-class maintenance program.
• Provide technical and operational support to maintenance and operational teams and create operational efficiencies and ensure maintenance performance standards are met.
• Work directly with VP of Operations and site-level GM’s and their teams to implement company and ownership goals for each property including maximizing revenue and controlling expenses.
• Implement a preventative maintenance program, report, review, improve, and audit properties to verify they are following company policies and procedures.
• Manage and assist in resolving larger maintenance-related issues. Identify life-safety, employee safety and physical hazards on-site and provide corrective solutions.
• Ensure properties are operating and documented in accordance with all federal, state, and local requirements, including but not limited to OSHA, EPA, NFPA, electrical and building codes.
• Create a culture of customer service with the goal of improving resident relations and resident retention.
• Assist in recruiting, interviewing, and on-boarding maintenance teams and developing a mentoring program.
• Ensure maintenance team members complete required training and assist in developing and facilitating additional training.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Ability to conduct effective presentations.
• Ability to apply fundamentals of the means and methods of construction management to projects.
• Thorough knowledge of project processes and how each supports the successful completion of a project. 
• Ability to build relationships with team members that transcend a project.
• Proficiency in project management and accounting softwares
• Proficiency in required construction technology 
• Proficiency in scheduling software 
• Ability to apply Lean process and philosophy 
• Ability to manage budgets, maximize profitability and generate future work through building relationships.
• Ability to construct a project from start to finish.
• Ability to prepare the facility and overall portfolio budget.
• Ability to complete range estimates.
• Ability to assist Marketing team with presentation and marketing activities.
• Ability to develop and manage a project team.
• Ability to build relationships and collaborate within a team, internally and externally.
• Advanced knowledge with the following software is valued: Procore, Sage, Outlook, Word, Project, and Google Suite.
• Extensive knowledge of Multifamily property construction and project management
• Experience creating operational procedures and training preferred
• Computer software competency (Knowledge of Entrata Property Management Software is a plus)
• Valid Driver’s License
• EPA certification and CPO
• EPA proctor or Certified Pool Instructor preferred

TRAVEL REQUIRED

• Requires periodic travel to property locations located in Minnesota, Oklahoma, Nebraska, Ohio, Colorado, California and Kansas to ensure proper maintenance and preservation of the portfolio of properties. Travel for position is estimated to at 30%-35%.

EDUCATION

• Bachelor’s degree in construction management, engineering or related field tied to Facilities or Construction Management.
• In lieu of the above requirements, equivalent relevant experience will be considered.

EXPERIENCE

• 10+ years construction or facilities management experience.
• Project Management experience as a general contractor managing large commercial projects and or Facilities Management position managing multiple multi-family venues and employees.

WORKING ENVIRONMENT

• Valid and unrestricted drivers license required.
• Must be able to lift up to 50 pounds.
• Will require periods of travel.
• Must be willing to work non-traditional hours to meet position needs.

COMPENSATION

• $80,000 to $110,000 – Pay Based on Qualifications & Experience
• Annual Performance Bonus Program - Based on Qualifications & Experience

 
BENEFITS

• Health Insurance per Prime Company 2024 Plan
• Unlimited paid holiday, vacation time, and “flex-time”, as allowed and coordinated with your supervisor.
• Discounted dental insurance is available for you voluntary participation
• A tax-advantaged, 125 “cafeteria plan” is available for your voluntary participation
• A cell phone and service plan or a $65 monthly reimbursement to provide your own plan and device
• Professional expenses such as license renewals, professional association dues, and similar
• Firm provided continuing education seminars, classes, conferences, etc.
• Monthly Family Lunch
• Annual Family Retreat

Questions about the position should be directed to the following contacts. 

Ben Brown

VP of Property Management

The Prime Company

[email protected]

Jeremy Niederwerder

EVP of Prime Built

Prime Built

[email protected]

The Prime Company (TPC) is a vertically integrated development firm that designs, builds, and manages multifamily housing across the nation. Working at TPC is more than a job. It’s an opportunity to be a part of a business that endeavors to Love thy neighbor. Our company values a healthy family life, humility, accountability, honesty, hard work, laughter, and a sincere desire to help each other out. This mentality permeates everything we do and makes for a truly unique culture. TPC currently has over $1 billion of development projects spread out over 10 states. We specialize in multi-family apartment complexes in high-rent urban neighborhoods and at universities in the Big 10 and Big 12. TPC’s architecture firm, Prime Design has more than 15 professionals on its design team and is currently working on over 20 projects. Prime Built is the construction arm of TPC, turning our architecture team's dreams from lines on paper, into the concrete and steel that become our resident's homes. Prime Place manages the entire portfolio of our apartments while also working with other world-class developers to provide them with maximum returns on their investments. The Prime Company uses our God-given talents to impact the lives of people around the globe, especially through financial giving. We currently give millions of dollars away annually for this purpose and are on track to donate 90% of our profits by the year 2040.

Job tags

Salary

$80k - $110k