Universtiy of Illinois UrbanaChampaign
Location
Urbana, IL | United States
Job description
HR Representative - IHR Matrix Teams
Illinois Human Resources
Job Summary
Under general supervision of the Team Lead or the Human Resource Associate, provide routine support to the assigned matrix team within Illinois Human Resources.
Duties & Responsibilities
Data Entry
- Enter all applicant exam scores and demographics into State Universities Civil Service System (SUCSS) e-Test system.
- Pull metrics from reports and enter into the Matrix Team master spreadsheet
- Assign exam ID to candidates.
- Send/Retrieve ‘Open Status Req’ emails from group inbox
- Send/Retrieve ‘Approval Form’ emails from group inbox
Communicate with Applicants
- Send denial emails and disposition disqualified candidates through Cornerstone.
- Send qualified but not referred emails to candidates through Cornerstone.
- Send email blasts & Interest letters to base registers for trades.
- Send out applicant status notification emails when a search closes without a hire.
- Attend and assist with internal hiring efforts helping to teach current employees about the University process and/or help units with large hiring efforts
- Answer and refer phone calls for the matrix team
- Under guidelines provided by Illinois Human Resources, assist with the collection of supporting documents in the process of reviewing credentials
Posting Vacancies
- Post and format all civil service (traditional and custom), academic professional, and faculty positions – ensure posting follows correct University and Civil Service rules.
Completing Closeout Process
- Verify employee hire date and salary in HRFE match data in PRMS
- Close out positions in SUCSS e-Test and Position Register Management System (PRMS).
- Follow up with units on open vacancies to ensure timely closeout by units
Other Duties as Assigned
- Provides support to Matrix team as needed
Minimum Qualifications
- High school diploma or equivalent.
- Any one or any combination totaling two (2) years (24 months) from the following categories below:
- Course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate’s Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
- Knowledge of principles and processes for providing customer service.
- Knowledge of basic arithmetic, algebra, statistics, and their applications.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
- Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
- Ability to communicate effectively for the needs of the audience.
- Ability to perform repetitive duties and detailed work accurately.
- Ability to work with frequent distractions.
- Ability to work with electronic data processing hardware and software.
- Ability to interpret work related documents, policies, and procedures.
- Ability to process and handle confidential information with discretion.
Appointment Information
This is a 100% full-time Civil Service 2135 - Human Resource Representative position, appointed on a 12-month basis. The expected start date is as soon as possible after 3/31/2024. Salary for this position is $44,000.
For more information on Civil Service classifications, please visit the SUCSS web site at
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on Tuesday, February 27. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
Requisition ID : 1023231
Job Category : Administrative Support
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