Administrative Specialist

Location

Plainsboro, NJ | United States

Job description

About the Department 

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?

This is a Princeton, New Jersey Home Office based position. This position follows all NNI guidance for remote/in office dedicated time. EST time-zone hours.

The Position

Performs a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.

Relationships

Reports to the Head of North America Talent Acquisition and will directly support the Talent Acquisition leadership team. Interacts with internal and external sources at all levels within the organization on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to clerical/administrative colleagues. May interact with global employees.

Essential Functions

• Coordinates multiple processes, procedures, or programs
• Develops reports and presentations
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Handles calendar management on behalf of the individuals supported
• Independently researches a wide variety of information requests and gathers and compiles reports and data
• Participates on, and provides administrative support to, project teams
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management
• Performs other clerical/administrative and support duties as needed
• Provides support for budgets and may support a team with tracking budget spend
• Reviews and responds to correspondence and prepares documents and forms
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations

Qualifications

• A high school diploma or GED required
• A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
• Ability exercise independent discretion and/or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization, including headquarters and affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Attention to detail required
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Requires demonstrated computer skills and use of Microsoft Office
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Job tags

Salary