University of California San Diego
Location
La Jolla, CA | United States
Job description
This is a UC San Diego Health Sciences Internal Recruitment open to Psychiatry Department Staff Only.
Special Selection Applicants : Apply by 03/12/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under the direction of the Administrative Vice Chair, manages the daily operation, planning, coordination, and supervision of the complex financial and administrative functions of the Psychiatry Sponsored Projects Office. Leads sponsored projects team handling award portfolios of over 220 faculty and more than 450 proposals annually. Oversees annual expenditures exceeding $200M. Research faculty portfolios include over 650 active awards with about 70% NIH & NIH sub awards and other Federally funded projects, about 25% Industry-funded clinical research projects, with remaining funding from Private contracts, State, Recharge Units, Lab Service Agreements and Gifts. Trains and oversees four supervisors, 21 sponsored projects staff in the areas of pre award and post award contract and grant administration. Assumes final accountability for ensuring that all contractual agreements issued and executed by subordinate supervisors and staff not only meet the needs of the Principal Investigators but also protect the interests of the University, are legal and consistent with University policy, Federal regulations, etc.
Responsible for the establishment and management of all sponsored projects in the department and for systems of reporting and ensuring financial and administrative controls for all sponsored project funding. Provide complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. Coordinates budget process as related to faculty funding on grants. Maintains relationships with all financial analysts and administrators who support Psychiatry faculty, including those PIs with VA dual appointment or in other departments. Provide advice and guidance on complex policies and procedures for faculty, business office, and division level staff. Serve as back-up for analysts when out of the office or when there are gaps in hiring replacements. Consults and advises Division staff, Faculty, Administrative Vice Chair (AVC) and Department Chair on all aspects of Psychiatry Sponsored Project activity. Responsible for ECERT compliance. Contributes to strategic planning in the Psychiatry Business Office. Serves as member of the Department Leadership Team.
Collaborates with Veterans Affairs Administration and Veterans Medical Research Foundation on research faculty with dual appointments. Supports emerging research initiatives by creating streamlined pathways and processes across the institutions. Coordinates research administrative support funds and part of negotiation team to assist with revising agreements as required.
Serve as a liaison as necessary with the Office of Contracts & Grants Administration (OCGA), Office of Post Award Financial Services (OPAFS), the School of Medicine Health Sciences Sponsored Projects Pre-Award Proposal Office (HSPPO), and funding agencies.
Executes communications for all research related policy and procedure input. Functions as Chief Administrator for multiple PPG and other major grants providing direction to supervisors, fund managers and PIs. Collaborate with departmental and institutional leadership to develop systems and reporting mechanisms. Work closely with departmental faculty and support staff to identify short-/ and long term opportunities.
Eleven years of related experience, education/training, OR a Bachelor's degree in related area plus seven years of related experience/training.
In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants.
Demonstrated ability to negotiate mutually beneficial agreements.
Knowledge of industry best practices.
Demonstrated ability to work independently; excellent organizational and interpersonal skills. Demonstrated abil
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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