Human Resources and Office Administrative Assistant

Location

Lewiston, ME | United States

Job description

$2000.00 Hiring Bonus

Annual Retention Bonus

Annual Merit Bonus

Annual Cost of Living Increase

Fully Benefitted with Insurance, Paid Time off, Paid Holidays and 403(b)

We will also pay for you to continue with your education by paying for classes!

Covid-19 vaccination is required (Medical and Religious exemptions considered)

Promise Early Education Center (PROMISE) promotes the positive growth of children, families, and staff. PROMISE provides early education/Pre-K services, full and part year, to children age 6 weeks to 5 years through home based and center programming in nine locations throughout Androscoggin County. Head Start recognizes that parents are children's first and most important teachers. Caring, professional educators' partner with families providing information, education and support helping to ensure children enter school ready to learn.

PROMISE's Administrative Assistant is responsible to support and assist the smooth day-to-day operations of Head Start's administrative office. The ideal person will be organized, detail oriented, friendly and be able to mange multiple projects at a time.

Essential Responsibilities:

1. Provide office support including correspondence, scheduling, records, supplies, data entry, mail processing, and vendor/contractor relationship
2. Maintain inventory of office supplies ordering materials as needed
3. Support staff with general office tasks
4. Maintain and update website and social media
5. Operate and manage upkeep of office equipment, excluding computer and equipment, i.e. postage machine, fax, copiers, phones
6. Work closely with the Director and administrative staff on operational issues
7. Submit reports and documentation to state and federal agencies as required by Director and HR Manager
8. Prepare documents for agency meetings and attend as required. Responsible for creation of agenda and minutes
9. As necessary, schedule, prepare materials and complete mailings for meetings, events or other projects
10. Coordinate travel and accommodations, hire catering services and rentals, order special supplies, and help prepare facility space
11. Answer and route phone calls, handle inquiries, requests for information and greet visitors
12. Greet visitors and direct them to staff they seek ensuring they sign
13. HR support-including data entry, recruiting, onboarding and orientation
14. Other office and HR duties as assigned

Qualification Requirements-

1. 3+ years of hands-on administrative experience, associates degree in business preferred. At minimum a High School Diploma or Equivalent
2. Computer proficiency is essential, including Microsoft Office, Excel, and Word.
3. Website, marketing and social media experience
4. Strong communications skills and business acumen required, including solid writing skills
5. Must be detail oriented, highly motivated with ability to follow through with multiple tasks simultaneously
6. Ability to work independently, set priorities, and complete work accurately and on time
7. Flexibility and willingness to help when and where needed as part of a team
8. General HR knowledge preferred but willing to train

Benefits

1. Medical Vision and Dental Insurance
2. Life and Short Term Disability
3. 403(b) retirement with agency contribution
4. Paid Time Off
5. 13 paid holidays annually
6. Tuition Assistance

Job tags

Salary

$18 - $20 per hour