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Location

Princeton, NJ | United States

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Job description

Travel and Office Assistant


US-NJ-Princeton



Job ID: 2024-18333

Type: Full-Time

# of Openings: 1

Category: Administrative Support


Princeton University



Overview

The Office Assistant position supports administrative, teaching, and research activities in the Department of Civil and Environmental Engineering. The department currently consists of 23 faculty (and growing) and their graduate students, researchers and visitors. The incumbent serves as travel coordinator and academic support for the whole department. Manages and coordinates travel arrangements for faculty travel, visiting speakers, visiting faculty, and other travels as needed. Supports traveler safety by ensuring that they have complied with the travel registration policies. Reviews/compiles all CEE department-wide travel and expense reports via the Concur system - ensure reporting complies with university and government policies; enters expense details, receipts and ensures proper chart strings are used for allocations and document/backups are sufficient and accurate. The position serves as initial point of contact for faculty, postdocs, staff and visitors in the department. Maintains supplies for the 4th floor coffee program. Performs other duties as assigned by supervisor and department manager. Other responsibilities include assists with capitalized equipment inventory and assisting with annual on-site equipment audits; serving as backup for purchasing coordinator and department assistant.

This position reports to Business Manager with a dotted reporting line to Purchasing Coordinator.

Responsibilities

The Office Assistant position supports administrative, teaching, and research activities in the Department of Civil and Environmental Engineering. The department currently consists of 23 faculty (and growing) and their graduate students, researchers and visitors. The incumbent serves as travel coordinator and academic support for the whole department. Manages and coordinates travel arrangements for faculty travel, visiting speakers, visiting faculty, and other travel as needed. Supports traveler safety by ensuring that they have complied with the travel registration policies. Reviews/compiles all CEE department-wide travel and expense reports via the Concur system - ensure reporting complies with university and government policies; enters expense details, receipts and ensures proper chart strings are used for allocations and document/backups are sufficient and accurate.

The position serves as initial point of contact for faculty, postdocs, staff and visitors in the department. Maintains supplies for the 4th floor coffee program. Performs other duties as assigned by supervisor and department manager. Other responsibilities include assists with capitalized equipment inventory and assisting with annual on-site equipment audits; serving as backup for purchasing coordinator and department assistant.

Other duties as assigned.

Qualifications

Essential Qualifications:

• High School diploma or GED.
• Minimum of 3 years of full-time, verifiable administrative support experience.
• Ability to work independently with minimal supervision.
• Strong multitasking skills and ability to work cooperatively with others.
• Excellent interpersonal and organizational skills with great attention to detail.
• Effective communication skills and the ability to exchange information clearly.
• Proficient in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
• Demonstrated experience providing procurement, purchasing, and/or inventory management.
• Demonstrated excellent verbal and written communication skills.

Preferred Qualifications:

• Bachelorâ™s degree preferred.
• Experience providing administrative support at a higher education institution.
• Knowledge of Concur and Prime Marketplace.
• Familiarity with university management practices, processes, and policies.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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About Princeton University

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.

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