Real Estate Office Assistant
Edmond Real Estate Office
Location
Edmond, OK | United States
Job description
We’re hiring a motivated real estate administrative assistant to join our team. This is an IN Office position - must be able to be in-office. Responsibilities include assisting the Director of Operations/Transaction Coordinator with keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs.
This position will also assist in managing calendars, setting appointments, planning events, office supply inventory, producing documents, sign and flyer delivery, and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, proper phone etiquette, excellent keyboarding skills, and strong organizational skills are required. This role requires familiarity with real estate contracts and the ability to extract necessary information. Prior Real Estate experience is preferred.
This position will ideally become 3 hours of office admin work, 2 hours rental management assistance, 2 hours personal work for the owner, and 1 hour of emergency work as needed.
The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, send us your resume today!
Responsibilities:
- Arrange for open houses and other community events to locally spread brand awareness
- Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
- Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
- Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
- Take part in employee development programs to strengthen existing skill sets in real estate administration
- Keep track of all transaction documents in the client database and complete the necessary paperwork
- Be available to the Director of Operations/Transaction Coordinator to assist in whatever facet is needed to ensure contracts are processed in a timely manner and clients are happy
- Properly answer office calls and address the caller's needs. Retrieve complete details (caller name, number, info, property & issue/question) and forward information to the proper person if you are unable to handle
- Assist the Property Manager with Rental Duties - maintaining our rental management system (AppFolio), preparing leases, move-in and move-outs, and managing work orders.
Qualifications:
- Great written and verbal skills
- Candidates are required to have a high school diploma or GED
- Either already has or is working towards real estate license
- Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
- Background in real estate is required for this position
About Company:
Our mission is to provide the premier customer service experience for each home seller and home buyer we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member is an experienced real estate professional who apply their expert skills to each step of the process to help each client achieve an outstanding result.
Job tags
Salary
