Hartman Executive Advisors
Location
Baltimore, MD | United States
Job description
Hartman Executive Advisors (HEA) was founded with the vision of providing business-focused, vendor-independent consulting to mid-sized companies. As independent, trusted strategic advisors to our clients, Hartman’s mission is to create meaningful business outcomes that foster growth, greater financial returns and market dominance. By developing a deep understanding of the business challenges arising from poorly aligned technology and uncovering the transformational opportunities that result from strategically aligned technology, we set the path to advance, cultivate and leverage people, processes and systems to change and transform organizations. At Hartman, we deliver powerful business outcomes by leveraging technology strategy as a game-changer for our clients.
Summary: The Executive Coordinator role is primarily responsible for supporting the Industry Lead in addition to other industry team members, including the Chief Information Officers (CIO), Chief Technology Officers (CTO), etc. in all client related administrative and operational duties. This is both an administrative and client-facing role. The Executive Coordinator role reports directly to the Industry Leader and matrixes to the Executive Coordinator Manager.
Responsibilities include but not limited to: - Support an executive team with a variety of administrative tasks and project coordination
- Team calendar management and coordination
- Schedule and coordinate meetings between HEA and clients
- Schedule and coordinate HEA internal team meetings
- New client onboarding
- Request, receive, and collect client documentation
- Client plan administration; including updating and reporting on project and client plans
- Distribute surveys and aggregate results
- Navigating Teams sites, Smartsheet templates, and other templates (Assessment, Decision Registers, Risk Registers, etc.)
- Quality assurance (jargon, grammar, acronyms, formatting issues, etc.) on client deliverables
- Business Development and Marketing support (including HubSpot support)
- Client retention management
- Professional Services Automation (Kantata) support (new and existing business estimates, managing work breakdown structures, reporting, etc.)
- Other duties as assigned
Required Skills: - 3+ years of executive administration or project coordination experience preferably in a professional services environment
- Office Suite (Word, Outlook, Excel, PowerPoint)
- Strong verbal and written communication skills
- Proficient in the use Office365 and associated tools including Excel and PowerPoint
- Prior experience in the usage of any or all of the following business tools are preferred
- Microsoft Teams
- SharePoint
- Kantata
- Smartsheet
- SurveyMonkey
Education: - Bachelor’s Degree or equivalent work-related experience
Job tags
Salary
