Purchasing Assistant, Special Purchases and Fixed Asset Management - Oakton College | Oakton Community College
Location
Des Plaines, IL | United States
Job description
Location: Des Plaines, IL Category: Staff Posted On: Thu Feb 1 2024 Job Description:
Basic Function and Responsibility:
Under general supervision, maintain all equipment, special supplies, and grants purchase records, manage the College's fixed asset inventory, obtain and secure product and price information, place orders using the current financial system and provide support needed to complete orders.
Characteristic Duties and Responsibilities:
- Enter, update and maintain purchase records and perform purchasing related tasks. Tasks include receiving requisitions pertaining to special purchases, such as Capital Equipment and Special Supplies, sourcing appropriate vendors, obtaining and securing pricing, compiling, printing and faxing the Purchase Orders. Monitor spending against the budget for these purchases by tracking and maintaining spreadsheets for the materials ordered. Spreadsheets include, but are not limited to: the Capital Equipment/Supplies list, Remodeling list, Purchases for the Foundation, Perkins Grant, Program Improvement Grant (PIG) Grant, and additional Grants as needed, and preparing reports on dollars spent verses available budgets.
- Maintain physical inventory/fixed asset records. Includes working with Receiving to issue inventory tags when identified items are received, physically tagging the items, recording locations, and maintaining the Banner "Fixed Assets module" in the Banner System, assigning temporary tags, converting to permanent tags, and process depreciation against it. Also includes updating new assets records, assets that are transferred, sold, lost or disposed of. Performs inventory transactions at time of physical inventory, and reports assets list to Finance for audit purposes.
- Prepare and type bids, quotes, sales and spreadsheets; maintain records of Requisitions, bids, and quotes.
- Discuss purchases/specifications with vendors, administrators, faculty and staff, referring as appropriate.
- Follow-up and expedite orders.
- Process returns for damaged or incorrectly shipped items.
- Resolve delivery, back orders, and invoice problems with Central Receiving and Accounts Payable.
- Perform other job-related duties as assigned.
Job Requirements: Qualifications and Working Conditions:
- Associate's degree in General Business or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is required.
- Two years of experience in a purchasing department is required.
- Ability to utilize a keyboard to enter, retrieve and manipulate data on a PC and proficiency in word processing and spreadsheet software programs is required.
- Course work in purchasing is desirable.
Additional Information: Supervision Received:
Functional supervision is received from the Purchasing Manager. Administrative supervision is from the Controller.
Supervision Exercised:
None.
HOURS: Monday - Friday 8:15 am - 5:00 pm
SALARY: $46,789
Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.
Oakton is accessible by public transportation.
About Oakton Community College
For 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.
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