Location
San Mateo, CA | United States
Job description
Description
Position Title:Human Resources Analyst
Program/Dept:Human Resources
Reports to:Senior Director, Human Resources
Classification:Regular, Full-Time, Exempt, Onsite
Salary Range:Starting at$95,000 (DOE) + Full Benefits package
Agency Description: Founded in San Mateo, California, in 1964, Caminar’s thriving programs and services serve more than 14,000 individuals annually across San Mateo, Santa Clara, San Francisco, Solano, and Butte Counties. Our nonprofit organization’s portfolio of behavioral health and supportive services empowers and supports individuals and families to move toward resilience, wellness, and independence. And, we are expanding our capacity to address the increasingly complex needs of individuals and families.
Position Description: The Human Resource (HR) Analyst will maintain the integrity and reliability of the organizations HRIS, ensuring applications meet the needs, requirements, and objectives of the HR department. The HR analyst will also collect, compile, and analyze HR data, metrics, and statistics, and apply this data to make recommendations related to efficiency, retention, and legal compliance. The position reports to the Senior Director, Human Resources and is a full-time onsite role located in San Mateo, CA with flexibility after comprehensive training on job responsibilities and a solid understanding of our business model
Essential Duties & Responsibilities:
Implementation and maintenance:
- Collaborates with HR staff and organizational leadership to determine the short- and long-term department system objectives; develops a plan to modify or replace HRIS applications, modules, and systems to meet those objectives.
- Performs audits on HR processes and documents, including hiring, termination of service, and payroll administration.
- Prepares standard and complex reports related to payroll, benefits, ACA, FMLA, etc.
- Collects and compiles HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll outputs, management and employee surveys, exit interviews, employment records, government labor statistics, competitor’s practices, and other sources.
- Analyzes data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations. Creates dashboards and reports out on those data trends on a regular basis.
- Leads the implementation process for any HR software from start to finish.
- Audit new tax codes/SUI codes in HRIS and assists with HR payroll updates.
- Responsible for auditing benefit file feeds, reconciling monthly benefit invoices and coordinating payment of all health and welfare benefits.
- Maintains and ensures the integrity of the HRIS, time and attendance, employee benefits, and intranet resources, as well as the web-based staff training system. Regularly audits the databases to ensure completeness and accuracy.
- Partner with IT to develop the agency’s employee intranet site and support the ongoing development and maintenance of the Human Resources portion of the agency’s web site and intranet site.
System administration:
- Oversee the day-to-day administration of the HRIS, including user access, security protocols, and troubleshooting any technical issues that arise.
- Gather information from various sources to build and trend identified key metrics. Uses spreadsheets and system generated reports to report data in the most efficient and accurate manner.
- Updates electronic employee records by processing employee status changes in applicable systems in a timely manner.
- Work in conjunction with the payroll department to ensure consistency, compliance and accuracy of information across the two departments to include, but not limited to: new hires, wage adjustments, promotions, transfers, benefit deductions, retirement plan deferrals, terminations, final paychecks, etc. Payroll administration experience preferred.
- Maintain personnel files in compliance with agency policy and applicable legal requirements.
Training and support:
- Provide training and support to HR staff and employees on how to use the HRIS effectively, ensuring that everyone understands how to access and utilize the system's features.
- Collaborates with management to meet their data needs.
- Gather information and help with preparation for compliance audits (DLSE, DOL, OSHA, DFEH, EEOC, EDD, etc.). Assists in filing compliance reports with the state and federal government including, but not limited to, annual EEO-1 report.
- Receive and handle requests for verifications of employment, employment references, and other related inquiries in compliance with departmental standards and policies.
- Perform customer service functions by answering employee requests and questions. Direct employees and managers to the appropriate source of information (self-service portal, policy manuals, etc.) and facilitate access.
- Support planned responsecommunications systems in safety or security emergencies affecting the facility (including weather events and natural disasters).
Process improvement:
- Identify opportunities for streamlining HR processes through the effective use of the HRIS, making recommendations for system enhancements and process improvements.
- All other duties as assigned.
Requirements, Qualifications, Skills & Abilities:
- Must be passionate about Caminar's mission.
- BA/BS from an accredited college/university, or equivalent work experience required.Minimum 3+ years of experience providing systems or HR applications support.
- Strong understanding of Human Resources (HR) practices and principles
- Analytical skills with proficiency in Excel, SQL, Power BI and HR data management tools
- HRIS implementation required.
- Prior experience with enterprise level applications, HRIS and other HR-related SAAS preferred.
- Organized, attention to detail, accuracy and systems knowledge is required.
- Ability to maintain a high level of confidentiality, a professional demeanor and to represent the organization in a positive manner at all times.
- Must demonstrate acceptable level of maturity, good judgment, and emotional stability.
- Must be a dynamic self-starter with demonstrated ability to work independently on special projects.
Special Requirements:
·Must be able to meet and receive a criminal records clearance, as required by Title XXII, other licensing regulations, and Caminar practices.
·Must pass post offer, pre-employment medical and drug tests as required under State Community Care Licensing regulations and/or agency policies.
· This position will require frequent driving so maintaining a valid CA driver license, reliable personal automobile, a clean driving record, and current insurance as required by law are essential job requirements.
We've Got You Covered
Medical, Dental, and Vision
Health coverage choices to fit you and your family’s needs. A zero-cost option for employee only and generous contributions to employee and dependent premiums.
Flexible Spending Account
Receive tax savings on out-of-pocket health care costs.
Employee Wellness Program
We’ll reimburse you for a portion of your gym/fitness dues.
Life, Long-term Disability,and AD&D Insurance
Provided at no cost to our full-time employees. Includes an option to purchase additional life coverage for both employees and dependents.
Paid Time Off
We offer twelve paid holidays and a generous sick and vacation benefit.
401(K) Retirement Savings Plan
We offer options for both pre-tax and post-tax (Roth) contributions.
The plan also offers an employer match on eligible employee deferrals at one year of service.
Commuter Benefits
Commuting to work each day can be expensive. Receive tax savings on your commuting costs!
Employee Assistance Program
For whatever issue you might face, our Life Assistance Program offers free, confidential assistance at no cost to you.
Caminar is a leader in providing innovative client-oriented mental health services. We are an equal opportunity employer. Please visit our web site at www.caminar.org
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