Project Administrator

Location

Dayton, OH | United States

Job description

PROJECT ADMINISTRATOR | KAIYUH SERVICES, LLC

JOB OVERVIEW

Kaiyuh Services, LLC (KSL) is seeking a full-time Project Administrator to join our team located at the Wright Patterson AFB. The Project Administrator is multifaceted and diversified in its scope and serves to assist operations in maximizing efficiency and profitability. This position supports activities in accounting and contract management and is responsible for the execution of operations initiatives across multiple platforms. This role includes continual improvement of platforms through enhancements, integrations, and process improvement while maintaining appropriate documentation for a construction project.

RESPONSIBILITIES

• Support Project Managers with project controls such as scheduling, resource acquisition, cost reviews and any necessary documentation
• Carries-out daily operations within office to include filing, answering phones, and sending files and invoices to the corporate office
• Evaluates daily operations revising procedures accordingly and implementing new procedures to maximize efficiencies
• Works with managers on project workflow scheduling
• Completes assignments within deadlines, produces accurate reports, and generates effective government contracting documents. This touches on all elements from proposal submission through execution, invoice production and tracking, to administration of close-out documents
• Assumes various administrative tasks in estimate preparation of individual projects
• Receives reviews, tracks and maintains labor hours for all construction contracts with all subcontractors for all contracts
• Prepares, completes, tracks subcontracts and modification in collaboration with the Compliance Department for inclusion of necessary clauses and with Project Managers for accurate scope and cost information
• Processes all government credit card payments
• Perform incidental tasks related to the position as well as various duties, as assigned, to support the overall objectives/goals of the team while maintaining a positive attitude

REQUIREMENTS

• Associate's Degree preferred
• Minimum of 2 years of comparative experience; or equivalent combination of education and experience
• Experience in a construction or engineering setting preferred
• Demonstrated proficiency with Microsoft Windows, Microsoft Office 365, Skype for Business, and a web collaboration tool such as SharePoint
• SCA/DBA/Union/Government contracting experience preferred
• Experience completing pre-construction documents and tracking the progress of submittals preferred
• Experience in Alaska Native Corporations preferred but not required
• Ability to pass a background and drug screening

OUR COMMITMENT TO YOU

At KSL, we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well-being, and professional development.

We treat our team members well - because it's the right thing to do, and because it makes good business sense. At KSL, you will contribute to our mission, making a difference in the lives of our Alaska Native shareholders community. We work with our clients to develop creative solutions with an emphasis on our respect for our land, culture, language, tradition, and one another.

WORK ENVIRONMENT

The majority of work is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. This position interfaces with a wide variety of people with differing functions, personalities and abilities.

PHYSICAL DEMANDS

SEDENTARY WORK

The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.

SCREEN TIME

Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.

LIFTING & CARRYING

Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.

MOBILITY

The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.

OCCUPATIONAL HEALTH & SAFETY

The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.

ACCOMMODATIONS

The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encourage to discuss them with the Human Resources Department.

ABOUT KAIYUH SERVICES, LLC

Our parent company, Gana-A'Yoo, Limited is an Alaska Native-Owned Village Corporation serving its more than 2,000 Native shareholders and four villages located along the Yukon River. Alaska Native Corporations are the result of the passage of the Alaska Native Claims Settlement Act, which was signed into law in 1971. The act was intended to resolve long-standing issues surrounding aboriginal land claims, to stimulate economic development throughout Alaska, as well as to settle land and financial claims.

As a historically nomadic people who relied on each other, the concept of sharing is essential in Athabascan tradition. For thousands of years small groups would band together to share resources, helping to ensure both the success and survival of the group. In the Koyukon Athabaskan language, Gana-A'Yoo means "friends together," which is reflected in our logomark's firm arm grip and the value we place on building long-term relationships.

This was the underlying sentiment in 1978 when the shareholders of the villages of Galena, Koyukuk, Nulato and Kaltag made the decision to join together as "friends" and merge into one for-profit village corporation. The company has strong social and cultural ties to its villages and is committed to meeting its economic, social, and cultural obligations to its shareholders.

EQUAL OPPORTUNITY STATEMENT

KSL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S veteran status, or any other legally protected characteristics.

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