Florida Department of Transportation
Location
Bartow, FL | United States
Job description
Requisition No: 824537
Agency: Department of Transportation
Working Title: PURCHASING AGENT II - 55000007
Pay Plan: Career Service
Position Number: 55000007
Salary: $37,291.65 - $48,259.78
Posting Closing Date: 03/12/2024
Total Compensation Estimator
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
120 / Procurement
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Don Naylor
CONTACT PHONE NUMBER: 863-519-2301
CONTACT EMAIL ADDRESS: [email protected]
ANTICIPATED BI-WEEKLY HIRING SALARY: $ 1,687.41
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Acquire commodities and contractual services with simple Invitation to Bid (ITB) and Request for Proposal (RFP) methods of procurement. Seek approval from appropriate sources including Department of Transportation (DOT) representatives, or contractor/vendor, or others as specified by policy, procedure, and practice. Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), DOT contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP).
Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system (MFMP). Obtain competitive quotes/proposals as requested, either by telephone or in writing.
Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion. Review contracts for validity of pending action and follow through with timely, appropriate action. Compile and provide tracking/production data as requested in various forms and maintains procurement files.
Enter and maintain required information in the Florida Accountability Contract Tracking System (FACTS). Provide support and training to Department staff on the input of contract documents or contract informipn into the FACTS database as needed. Verify encumbrances, distribute contract documents and input bidAproposal documents in the Vendor Bid System (VBS) for advertisement/posting.
Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department's procurement process. Analyze procurement requests, review specifications/scopes, provide instruction to project managers, coordinates critical events, review and evaluate quotes/bids/proposals/replies and issue Purchase Orders and written agreements.
Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions.
Provide assistance with the District Records Management when needed. This includes storagel:ietrieval, retention and disposal of all records. Ensure that all records received are labeled properly to dontent and retention schedules and are sorted in approved containers. Maintains associated records of arinaterials stored and ensures all necessary records are transmitted to Central Office. Serve as backup for the Switchboard Operator and Mail Room Clerk.
Maintain purchasing records, scan and store all purchasing records into the purchasing card (P-Card) Documents Storage System. Incumbent has a Purchasing Card which allows a single purchase exceeding the threshold amount of $20,000 provided for in S. 287.017 for Category One; Incumbent has financial disclosure responsibility in accordance with Chapter 112.3145, Florida Statutes.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of laws, rules, procedures and practices governing the procurement of contractual service and commodities;Skilled in reviewing documents for accuracy and completeness;Skilled in problem-solving techniques;Skilled in the use of computer based spreadsheets, internet, databases, and word processing applications;Ability to untilize electronic procurement systems;Ability to plan, develop and coordinate the procurement of non-complex projects for contractual services and/or commodities;Ability to work independently, plan, organize, and prioritize assignments;Ability to establish and maintain effective working relationships;Ability to communicate effectively and appropriately both verbally and in writing.
OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: An Associates's Degree from an accredited college or university. Nonprofessional or professional experience can substitute on a year-for-year basis for the required college education.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.
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