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Location

East Lansing, MI | United States

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Job description

Working/Functional Title

Wharton Center Executive Assistant

Position Summary

Executive Director and senior management within Wharton Center. This role requires a combination of organizational skills, discretion, and effective communication to ensure the smooth functioning of the executive's office. The Executive Assistant plays a crucial role in managing day-to-day tasks/projects, coordinating schedules, and facilitating communication between the executive and internal/external The Executive Assistant provides high-level project management, and administrative support to the stakeholders.

Key Functions:

• Maintain the Executive Director’s calendar/schedule. Exercise discretion in committing time and evaluating priorities. Assist other members of the Senior Leadership team as needed.
• Organize and prepare for meetings, including gathering documents and logistics of meetings. Attending meetings and recording notes as needed.
• Coordinate travel arrangements for Executive Director and/or other assigned leadership staff.
• Support Wharton Center Advisory Council and DEI Committee.
• Maintain various organizational records and documents, including events history and sales.
• Manages communication on behalf of Executive Director and/or other assigned leadership staff.
• Performs office management tasks, including maintaining records, ordering supplies, etc.
• Serves as organization contact for university travel and assists with travel and non-travel reimbursements.

Work location: position is in East Lansing with an office location at Wharton Center. Position will be welcome to a 20% remote schedule on a weekly average, based on event schedule.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

Desired Qualifications

A bachelor’s degree or equivalent. Five years of experience in office or department administration.  Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Work Hours

STANDARD 8-5

Website

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends January 23, 2024 at 11:55 P.M.

About Michigan State University

Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Connections working at Michigan State University

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