Facilities Department Administrative Assistant (Entry Level)
Location
San Mateo, CA | United States
Job description
Facilities Department Administrative Assistant (Entry Level) needed for a contract opportunity for our Entertainment client located in San Mateo, CA.
Job Details
Duration: 12 Month (Possibility to extend)
Location: San Mateo, CA
Schedule: Hybrid
Hourly Pay rate: $25 (TBD)
Job Description
The position of Department Administrative Assistant is expected to support the Facilities organization and will report to the Sr. Director, Facilities & Real Estate.
Job Responsibilities:
- Serve as the point of contact and information sharing resource for the department.
- Frequent contact with all levels of company and extended corporation employees and managers.
- General Administrative Support (Agenda planning, scheduling, travel planning, phone screening, expense reports, event planning, report generation, etc.)
- Assisting with creating PowerPoint presentation materials.
- Assist with the management and upkeep of department documents.
- Organization and upkeep of file folder structure.
- Coordinate other administrative projects as assigned.
- Attend meetings; document and distribute meeting notes.
- Continually improve and automate where possible administrative processes through effective utilization of software without compromising work quality.
- Prepare and distribute correspondence, project updates, presentations and other documents.
- Maintain a high degree of confidentiality and discretion.
- Coordination and distribution of dept. newsletter.
Qualifications: - Entry level position
- Bachelors' Degree required and/or relevant work experience.
- Proficiency in using Microsoft Office: Strong PowerPoint skills, Outlook, Word, and Excel, Internet applications and Internal Data Base systems.
- Strong interpersonal and communication skills (Written and Oral)
- Strong problem-solving skills.
- Ability to work in a fast-paced environment.
- Detail oriented with the ability to multi-task.
- Ability to work independently on difficult projects with minimal supervision.
Desired: - Clear, concise, executive level communication skills
- Operates with a sense of urgency.
- Experience with Concur, Power BI/Tableau, and Smartsheet.
- Proficient in Japanese.
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit to contact us if you are an individual with a disability and require accommodation in the application process.
Job tags
Salary
$30 per hour
