Executive Assistant (7398U) Lawrence Hall of Science - 65026 | University of California, Berkeley
University of California, Berkeley
Location
Berkeley, CA | United States
Job description
Executive Assistant (7398U) Lawrence Hall of Science - 65026 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Lawrence Hall of Science is The University of California, Berkeley's public science center. Our mission is to inspire and engage through science discovery and learning in ways that advance equity and opportunity. Since founding in 1968, The Lawrence has been at the forefront of science, technology, engineering, and math (STEM) learning. The Lawrence is unique among science centers as it is a Learning Lab. We design, develop, and study a wide array of science, technology, engineering, and mathematics learning programs and products for youth, families, and adults from diverse backgrounds in our specialized facilities and through our community partnerships. Our spaces and partnerships offer unique opportunities for public engagement and learning, curriculum and instructional materials design, professional learning, and research on learning, instruction, and pathways toward STEM careers. We disseminate and scale up our effective and innovative learning programs and materials in ways that broaden participation in STEM and have local, national, and global impact.
The Lawrence Hall of Science is committed to creating an equitable and inclusive organizational environment that fosters the success of the full range of our employees. We welcome candidates who have demonstrated the capacity to create inclusive work environments, work effectively on diverse teams, and serve the diverse communities with whom we currently work and want to attract. We are committed to hiring and retaining racially and gender-diverse, culturally competent leaders at all levels of the organization who reflect the demographics of our community and continually deepen their skills and competencies.
Application Review Date
The First Review Date for this job is:2/29/2024
Responsibilities
The position supports The Lawrence Hall of Science Director and Leadership Teams through project management, coordination of policy, implementation, and communication; organizational decision-making; and overseeing the Director's office operations. The Incumbent supports developing new programs, policies, or procedures for implementation. Ensures projects are completed within the time and budget set by the Director's office and Organizational Leadership and to the correct specifications. The incumbent primarily deals with policies, programs, and proposals that are complex and diverse in scope. The position will manage the day-today operations of the Director's office, including internal and external communication. The Incumbent is a seasoned, experienced professional with a complete understanding of analytical practices, policies, and procedures; researches analyzes, and develops solutions to a wide range of issues. The incumbent demonstrates sound judgment in selecting methods and techniques for obtaining solutions, centers equity, and strives to promote belonging in their approach to every aspect of this position. The position reports to the Director of The Lawrence Hall of Science.
Executive/Leadership Support and Project Management - Ensures the Director's office runs smoothly by overseeing day-to-day operations; coordinating initiatives and assignments; coordinating staff that support the Director's office if needed; arranging logistics and processing reimbursements for Director's travel and business/donor cultivation meetings and events, and developing and implementing efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses within a highly bureaucratic context. Supports Lawrence's Leadership Teams' activities as needed, including follow-up activities and project management (developing, implementing, and monitoring scopes of work, budgets, and reports for project requirements).
Communication - Oversees communication for the Director's office for internal (e.g., allstaff meetings and retreats) and external (e.g., campus, governing bodies) audiences, including strategies for sharing and enforcing new policies and procedures. Responds to inquiries from faculty, staff, students, and the public regarding operations, policies, and procedures on behalf of the Director. Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.
Troubleshooting and Gatekeeping - Troubleshoots various organizational challenges, including overcoming bureaucratic obstacles to accomplish organizational goals. Supports the Director by understanding the requirements of the Director and Leadership Teams; prioritizing issues/priorities according to urgency; allocating time for scheduled events, travel, and meetings; and managing the Director's calendar in partnership with the Director.
Stakeholder Coordination - Organizes committees appointed by the Director and Leadership teams on various issues. Acts as staff liaison to Lawrence advisory bodies, including overseeing communications, facilitating activities, and managing special projects. Plans and implements stakeholder meetings and events.
Information Gathering, Analysis, Writing, Presentation, and Communication - Researches, compiles, analyzes, summarizes, and monitors relevant issues, policies, practices, and research; provides background information. Establishes and maintains contacts internally and with external constituents to collect and exchange data. Provides analyses for complex budget, financial, academic, data, systems, and resource projects, working directly with all levels of managers. Researches and drafts talking points, complex memos, proposals, reports, briefings, slide decks, executive summaries, and speeches on behalf of the Director and Lawrence Executive leaders.
Policy/Process Analysis, Implementation, and Support - Investigate issues and problems; draft and prepare responses to urgent requests. Performs ad hoc analytical studies on a wide variety of complex policies, programs, and issues. Supports strategy development for organizational priorities and initiatives. Coordinates implementation of new policies, practices, and projects with cross-organizational departments or external entities as needed.
Other Duties as assigned.
Professional Development.
Required Qualifications
- Advanced analytical and problem-solving skills.
- Advanced knowledge of productivity and project management software (such as Google Suite and Monday.com)
- Demonstrates expert ability to communicate and interact effectively with all levels of diverse and multi-cultural environments and organizations.
- Strong service orientation.
- Strong interpersonal skills, including the ability to influence stakeholders at all levels of an organization and manage complex and sensitive dynamics.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Advanced project management skills (including the use of project management software)
- Strong ability to multi-task with demanding timeframes and manage shifting priorities.
- Strong attention to detail
- Event management expertise and experience
- Political acumen and sensitivity to the differing perspectives and political circumstances within all levels of the organization and with external constituencies and stakeholders.
Education and Training
- Bachelor's degree in a related area and/or equivalent experience/training.
Preferred Qualifications
- Prior knowledge of relevant campus policies and procedures.
- Master's or other advanced degree in related field.
Salary & Benefits
- This is a 100% Career position with full benefits.
- Exempt and paid monthly.
- This is not a visa opportunity.
For information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,100 - $111,050 annually
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
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About University of California, Berkeley
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.
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