Program Coordinator

Location

Indiana | United States

Job description

UC Berkeley Labor Center
Institute for Research on Labor and Employment

Program Coordinator
4722

Based in Berkeley, CA

Job Title: Program Coordinator (4722), UC Berkeley Labor Center - #64874
Job ID: 64974
Location: Main Campus
Full/Part Time: Full Time

About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s student engagement and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.

Reporting to the Student Engagement Director, the Program Coordinator performs a variety of moderately complex to difficult tasks across a variety of administrative functions in support of varied programs offered by the Center for Labor Research and Education (Labor Center). Tasks include developing materials and database for program outreach; ensuring each program has the appropriate logistical support; preparing materials for delivery to program participants; assisting program leads with evaluation of the program after completion. Attend, prepare agendas, and take notes from regular program team meetings where appropriate.

Application Review Date
The First Review Date for this job is: February 29, 2024

Responsibilities
Labor Center Education and Internship Programs:

• Manages day-to-day operations of Labor Center education and internship programs within the parameters set by the Program Director/Leads.
  • Contributes to the development of the overall program for Labor Center’s education and Internship Programs, with support from Program Director(s).
  • Develops the logistics work plan for the execution of Internship Programs.
  • Ensures the work plan is being executed well.
• With direction from Program Directors(s)/Lead(s), develops outreach plans to identify campus units, student groups, sites and student participants.
  • Contributes to outreach to unions, worker and community organizations with direction from Program Director.
  • Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about student engagement, internship opportunities and placement.
  • Recruits and coordinates alumni participation in job fairs, guest presentations, and programs.
  • Ensures the internship sites are aware of and compliant with University guidelines
• Provides training and mentorship to students.
  • Holds one-on-one meetings with students throughout the semester to gauge their academic and professional interests to help place them with internship opportunities.
  • Meets with students one-on-one throughout the semester to provide ongoing mentorship/guidance.
  • May develop and present trainings on Labor Issues for student audience based on student interest.
  • Supports students in developing skills to lead their own trainings. Curriculum + Program Development:

Curriculum + Program Development:

• Works with program lead to collect curriculum and educational material.
• Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
• Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, partner sites, and mentors.

Student Engagement Programs & Events- Outreach:

• Under general supervision (and in conjunction with the Labor Center’s Communications Coordinator and others), develops database to be used in program/event outreach and outreach materials and uploads material online.
• Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
• Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
• Implements applicant tracking and reporting programs.
• Suggests prospective cohort to program lead.
• Supports program communication needs.

Student Engagement Programs & Events - Logistical Work:

• Supports the development of a project plan and ensures the proper timelines and budgets are adhered to per the project plan.
• Works with program presenters to ensure their materials are reproduced for participants and the presenter’s equipment needs are satisfied.
• Provides logistical support to external and internal presenters, facilitators, and stakeholders.
• Ensures the program is fully supported the day of the program.

Student Engagement Programs & Events - Program Evaluation and Reporting:

• Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms and program tracking and reporting processes.
• Supports the wrap up and evaluation of programs.
• Documents changes for the next program based on evaluations.
• Supports documentation, development, and delivery of program and grant reports.

Student Engagement Programs & Events - Administrative Support:

• Documents administrative processes for the successful execution of programs, events and initiatives.
• Identifies areas for improvement, propose solutions and supports implementation.
• Coordinates events and ensure basic program logistics (e.g. site management; food; materials) are taken care of.
• Collaborates with other program assistants to provide administrative support to the Labor Center programs.
• Completes other administrative duties as assigned which includes recruiting, training, and supervising work-study students to complete some of the above tasks.

Required Qualifications

• Solid knowledge of Microsoft office and software.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
• Solid organizational skills and ability to work within demanding timeframes/time management skills.
• Ability to manage competing deadlines and attention to high levels of detail and accuracy.
• Ability to design (in close supervision with Labor Center leadership) a new project.
• Ability to manage a project including assessing when to make adjustments as the project is underway.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Demonstrated experience in event planning and coordination.
• Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
• Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
• Excellent customer service orientation, initiative, and follow-up.
• Ability to interact with a diverse population in a dynamic work environment.
• Ability to listen and incorporate feedback from Labor Center program/project Leads.

Education/Training:

• High school diploma and/or equivalent experience/training.

Preferred Qualifications

• At least 3 years of work experience.
• Interest in labor issues and workforce development, program development, and social and economic justice.      
• Working knowledge of and/or ability to learn common campus-specific application programs.
• Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
• Previous office experience and event coordination.

Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.15 (step 5.0) – $37.28 (step 13.0).

• This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is non-exempt and paid bi-weekly.
• This is a hybrid position, eligible for up to 60% remote capability.

How to Apply
Go to the University of California, Berkeley Jobs website and search for JOB ID 64874. Submit your résumé and cover HERE.

Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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