University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 12/15/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 1/3/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DEPARTMENT OVERVIEW
The Division of Extended Studies (DES) at UC San Diego is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, DES employs more than 1,000 active by-agreement instructors.
DES operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. DES also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. DES supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, DES operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.
As of Fall 2020, the University has assumed ownership of a major downtown center for which DES is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.
POSITION OVERVIEW
The Graduate Student Program Advisor and Coordinator is a highly-experienced professional who provides counseling to students on the full range of requirements and opportunities for one or more self-funded and professionally-oriented graduate degree programs, administered in the Office of Advanced Professional Education and Development (OAPED) at UCSD Division of Extended Studies. The graduate coordinator provides graduate program advising and student services advising related to the student's academic progression towards the degree, program and graduate policies, as well as provides resources and assistance for student life matters such as obtaining financial aid, health insurance, enrollment records, etc. The coordinator also assists the program's academic leadership with day to day program operations and management, such as organizing committee meetings, recording minutes, planning and scheduling courses each quarter, administering petitions related to student matters, implement and submit documentation for curriculum changes and course format changes, etc. Analyzes and recommends solutions regarding progression to degree completion and issues related to graduation. Addresses student conduct and academic integrity or related issues. Communicates and enforces policies of UC San Diego Graduate Division (GEPA) and of the Program. Advises faculty regarding policies, program objectives, and student needs. In collaboration with the program directors and other stakeholders, participates in long-range strategic planning, student recruitment and the development of strategic student recruitment plans.
These degree programs are taught primarily on-site, so working in-person at least 2 days a week will be required. Otherwise, this position is on a hybrid work schedule.
Submission of a cover letter is optional, but strongly encouraged.
Working knowledge of advising and counseling techniques. Experience working in student counseling for self-funded, graduate professional programs, including academic advising, admissions, and outreach.
Demonstrated experience designing, developing, delivering and managing educational programs for adults
Knowledge of common graduate program designs, including admissions requirements, processes and progression to candidacy.
Experience in advising students regarding student life, financial assistance, study workload, student conduct and other related issues
Demonstrated success in working with and advising faculty to organize and deliver an excellent student learning experience.
Knowledge of University-specific computer application pro
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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