Supply Chain Administrative Assistant

Location

Sugar Land, TX | United States

Job description

Requisition ID: 275146  

•   Relocation Authorized: None  
• Telework Type: Full-Time Office/Project  
• Work Location: Sugar Land, TX  

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Project Overview:

Bechtel Equipment Operations, Inc. (BEO), a wholly owned Bechtel affiliate company, functions as the construction equipment asset manager of Bechtel Group and is actively engaged in projects across all of Bechtel's business lines. In support of its involvement, BEO uses sophisticated estimating and scheduling systems to assist projects in developing bid proposals, equipment lease versus purchase analysis, tool and consumable utilization forecasts, scaffold estimating and supply, and overall construction fleet utilization plans. Headquartered in Sugar Land, Texas, BEO also manages several permanent global equipment storage and support facilities.

Position Summary:

The Supply Chain Administrative Assistant is responsible for providing administrative support of a responsible and confidential nature to help ensure the smooth functioning of the Supply Chain Team. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.

Responsibilities:

• Meet regularly with Manager of Supply Chain and Supply Chain Operations Manager to be informed of key issues and coordinate workload. 
• Independently maintain calendar for responsible manager(s).
• Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.
• Perform a variety of administrative duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines.
• Coordinate special activities and programs with manager’s input and approval. 
• Organize facilities for conferences, meetings, training, or employee events, including:
• Create and organize presentations or materials needed for meetings. 
• Prepare, collect, review, and distribute meeting agendas, information packets, and minutes.
• Process BEO correspondence, conference notes & meeting minutes and action items log. Review all deliverables for quality.
• Manage meeting and catering requests while adhering to any restrictions for meetings and gatherings.
• May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
• Maintain files. 
• Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
• Assist employees with standard forms.
• With an understanding of the departments goals and priorities and the managers’ commitments, compose and distribute complex correspondence using standard word processing systems or other software applications, in response to requests for department services, answer inquiries from other departments, area offices, or outside entities.
• Prepare and proofread standard forms, correspondence, reports, etc.
• Assemble, copy, and distribute documentation packages.
• Keep abreast of key issues, commitments, and priorities of manager(s).
• Research information and compile summary reports.
• Extract data from reference material, either semi-technical or non-technical in scope.
• Perform data entry to maintain logs and track documentation.
• Review for accuracy and format outgoing documents that require the managers’ signature.
• May arrange complex travel arrangements, including details of business plans.
• Prepare itineraries and expense reports.
• Operate standard office equipment, including automation tools.
• Order supplies, as required by Office Manager.
• Work overtime as requested by management.
• Perform other duties as required by manager(s).

Qualifications and Skills:

Basic Qualifications:

• Requires a high school diploma or equivalent and five years of related administrative experience supporting executive management is preferred.
• Must be able to pass a drug screen and background check.
• Must be a US Citizen.

Additional Qualifications:

• Intermediate to advanced skills in Microsoft Office Suite.
• Working knowledge of Sharepoint, Visio, and Concur.
• Working knowledge of Digital Supply Chain System (DSCS).
• Excellent oral and written communication skills.
• Strong organizational skills; detail oriented.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• May be needed to work overtime with little or no notice.
• Previous Bechtel experience in similar position preferred.

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Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

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