Location
San Antonio, TX | United States
Job description
San Antonio Property Management Company is looking for an administrative assistant to support operations, finance, and human resources.
The ideal person will have two or more years working in a support role in an administrative role supporting finance, human resources, or operations.
JOB DUTIES
- Create internal marketing materials for Operations and HR initiatives
- Running reports out of operational and HR systems
- Updating job postings and reviewing resumes received for open positions
- Updating policies as directed and communicate changes to the field
- Drafting letters from dictation
- Creating Excel Spreadsheets
- Tracking Sales Information
- Creating Graphs and Pivot Tables from Sales or HR data
- Creating ad-hoc reports in various company systems
- Assisting with the WOTC information
- Coordinates Monthly Newsletters and Activities Calendars
- Send out Birthday and Anniversary Recognition
- Send out information to all New Hires
- Administers Survey Monkey Survey Process
- Provide general telephone support
- Make updates to websites
- Prepare business correspondence
- Arrange for deliveries and overnight correspondence
- Prepare meeting rooms and great guests, arrange for meals or refreshments
- Run office errands as needed
- Order supplies
- Check Google reviews for various entities
- Other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Fluency in English: reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
- Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
- Strong leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
- Patience, tact, and cheerful disposition; ability to work in a collegial fashion and model teamwork approach.
- Strong integrity with absolute respect for the sensitivity and confidentiality of employee and resident records and the company's proprietary information.
- Ability to seek out new methods and willing to incorporate them into existing practices when applicable.
- Prompt, dependable, and able to perform the required duties regularly and predictably.
EDUCATION AND WORK EXPERIENCE
- Proficiency working with Microsoft Office Products (Intermediate Excel experience along with Business Analytics software a plus
- Professional level communication skills (verbal and written
- Proficiency in using office equipment (postage machine, copier, sorting, collating, etc.
- Able to organize information and report results from multiple inputs
- Able to work with confidential financial and Human Resources information
- Associate or Bachelor degree in business management or related discipline, or high school diploma with commensurate work experience Preferred.
- 1+ years of administrative work in an HR department or supporting an operations team is a plus
- 2+ years experience using Microsoft Office and Outlook software.
- 1+ years of experience working in multi-level business databases, preferably Yardi or Onesite, and in HR information Systems.
PHYSICAL REQUIREMENTS
The following physical demands are representative of those that must be met to successfully perform the essential functions of this position:
- Sit up to 75% of the workday.
- Stand or walk periodically throughout the workday.
- Occasionally, push or pull up to 35 pounds unassisted. Must be able to lift up to 25 pounds.
- Occasionally, kneel, bend, and reach.
- Must have good manual dexterity for typing and operation of machinery, including computers.
- Requires continuous mental and visual attention to diversified operations
Job Type: Full-time
Benefits:
- 401(k)
- Dental Insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8-hour shift
- Day shift
- Monday to Friday
Education:
- College Graduate or equivalent experience (4 years in a professional role)
Experience:
- Customer service: 1 year (Required)
Work Location: Office near 1604 and 281
Job tags
Salary
