Location
Boston, MA | United States
Job description
About Mott Philanthropic LLC
Mott Philanthropic is a small advisory firm that works with entrepreneurial individuals and family foundations to develop effective philanthropic strategies. Our staff of ten professionals works with clients to maximize the impact of philanthropic investments and to implement and oversee their grant making in a breadth of interest areas, including early education, healthcare, arts, climate justice, reproductive justice, civic engagement, and fiscal policy.
About the Role
The Program Coordinator is a full-time position reporting to the Director of Programs and supporting a small team of program staff by assisting in developing and monitoring portfolios of grantees; maintaining knowledge about areas of interest to clients and conducting research to support clients’ grant making; scheduling meetings and conference calls and coordinating and managing meetings and events; coordinating the production of and drafting meeting documents and other materials (including basic copy editing); and creating and maintaining records, including budgets. The Program Coordinator will also provide administrative support to the director of programs in addition to performing basic clerical duties.
Applicants should be detailed-oriented and able to juggle multiple tasks in a fast-paced office environment. Prior experience in a foundation environment is not required, although prior experience working in a nonprofit organization is desired.
Location
This position is based in downtown Boston. Mott Philanthropic currently maintains a hybrid work environment. The position requires a two-day day per week in-office schedule: Tuesday/Thursday in office; Monday/Wednesday/Friday option to work remotely.
Primary Responsibilities
The primary duties and responsibilities of this position include, but are not limited to, the following areas:
- Provide support to Program Team by conducting research and drafting research materials, meeting materials, and other materials generated as part of clients’ regular work
- Assist Program Team by copy editing materials when needed
- Assist in all aspects of coordinating and managing client meetings and events, including serving as primary liaison to vendors during meetings and events; coordinating schedules and materials production timelines; taking notes; and drafting, compiling, and copy editing meeting documents
- Prepare Director of Programs for meetings by organizing and providing meeting materials
- Support grants management functions, such as reviewing grant and report materials, coding grants, logging new grants on client websites, organizing historic grant documents, ensuring timely processing of grants materials such as gift agreements and reports, and following up with grantees to ensure timely submissions
- Manage complex projects and board meeting follow up, including developing work plans, taking on and assigning tasks, and monitoring progress
- Other duties as assigned
Essential Skills, Abilities, Experience
- Organization—Must be able to maintain a large amount of information in an organized manner; have strong attention to detail.
- Communication—Must possess copy editing skills and be able to create written documentation that is clear and compelling. Must possess the ability to communicate verbally in a polished and effective manner.
- Collaborative Approach—Must be able to work effectively in a small team environment with a primary focus on work product.
- Multi-Tasking—Must be able to manage multiple projects and tasks simultaneously and effectively.
- Professionalism and Discretion—Exceptional professionalism and ability to interact with clients in a manner that reflects the high standards of our organization. Must be able to maintain the confidentiality of clients’ information and exercise good judgment in situations with many competing interests.
- Self-Direction and Independent Judgment—Must be able to work independently with a limited amount of supervision; requires high degree of self-directed initiative, creativity, and individual judgment
- Computer Skills—Must be very familiar with the Microsoft suite of products and be comfortable working with a database.
Physical Requirements
- Ability to remain stationary for extended periods of time; prolonged periods sitting at a desk and working on a computer
- Ability to lift up to 15 pounds
Other Requirements
- Hybrid work schedule: Tuesday/Thursday in office; Monday/Wednesday/Friday option to work remotely
- Requires occasional work on nights and weekends and some out-of-state travel for client meetings or events
Compensation and Benefits
The salary range for this role is $60,000-$70,000 depending on experience.
Mott Philanthropic provides the following benefits and perks to its full-time employees:
- Medical and dental insurance, with Mott covering 90% of the premium
- 100% employer-paid vision insurance
- Employer-paid life and disability insurance
- 401(k) retirement plan with employer match offered after one year of employment
- Paid vacation, sick time, personal time, and holidays
- Half workdays on summer Fridays
- Paid volunteer service time
Job tags
Salary
