Athletic and academic records coordinator
Location
Duluth, MN | United States
Job description
Job ID: 359781
About the Job Salary Range: $47,018 - $60,000
This is a hybrid position
that requires in-person presence with remote working opportunities.
Purpose & Objectives of the
Position: Coordinate the academic record services for UMD student-athletes. Collaborate with administrative offices, UMD
Collegiate Units, Intercollegiate Athletics and the Athletics Compliance Coordinator for effective management of academic records and
communications. Work with the Office of the Registrar team to analyze, establish and maintain information systems that support academic
records, including transfer and test credits. The Athletic and Academic Records Coordinator will foster strong collaboration across all
units within Enrollment Management and contribute to the success of the entire enterprise.
Essential Job Functions, Duties &
Responsibilities: (55%) Intercollegiate Athletics Certification and Compliance - Accurately conduct
recurring, independent, academic eligibility reviews and certifications for Intercollegiate Athletics at the University of Minnesota
Duluth.
- Review student-athlete academic records; calculate GPA and academic progress credits, determine academic standing and
continuing eligibility for all student-athletes in relation to correctly applying the appropriate University, NCAA, and member conference
policy in collaboration with the Athletics Compliance Officer; validate regular certification reports prepared for the Registrar and Faculty
Academic Representative.
- Monitor full-time enrollment for all student-athletes on an ongoing basis, including
additions/changes/withdrawals to course schedule. Coordinate with the Athletic Compliance Officer to ensure that student-athlete academic
schedules are maintained in accordance with university, NCAA and member conference regulations.
- Prepare, maintain, and communicate
accurate institutional and student-athlete certification records and team rosters.
- Identify and alert the Registrar and the
Athletic Compliance Officer of potential student-athlete eligibility issues.
- Investigate and implement best practices that support
student-athlete compliance with University policies, NCAA, and member conferences.
- Participate in workshops and trainings that
support the understanding of NCAA and member conference athletic eligibility rules and compliance.
(40%) Business & Systems
Support - Program/encode, test, and troubleshoot university curriculum changes and academic decisions into available
information systems and student academic records.
- Provide regular maintenance and new developments of the University of Minnesota
academic record using student information systems.
- Understand the relationships of student records related systems, including
Oracle/Campus Solutions, curricular systems (Coursedog), transfer and degree audit systems (APAS), etc.
- Collaborate to build,
maintain, update, and analyze systems and data reporting that contribute to student success, internal and external compliance, effective
data analysis, reporting, and decision making related to degree audit, test credit, and transfer credit processes.
- Build, maintain,
audit, and query academic records using complex information systems technology in collaboration with academic record experts
- Manage
degree audit exception requests and the accuracy of degree audits.
(5%) Perform other duties as
assigned Qualifications Required - Bachelor's degree plus at least 4 years of
related professional work or a master's degree plus at least 2 years or related professional
work
Preferred - Demonstrated analytical and problem-solving skills with the ability to apply rules to
complex situations.
- Experience with complex information systems and demonstrated ability to use complex technologies for
information management and decision making
- Knowledge of and experience with Google Suite educational tools or similar
platforms
- Experience with NCAA eligibility rules and athletic compliance
- Demonstrated effectiveness in written
communication
- Demonstrated ability to operate with a high level of independence, routinely making critical decisions and exercising
sound judgment
- Demonstrated leadership in a setting of required collaboration and teamwork
- Knowledge of academic records,
best practices in record management, and degree requirements
- Familiarity with Oracle's Campus Solutions/PeopleSoft student
administration, achieve degree audit and transfer credit systems, and other related system integrations are preferred.
- Demonstrated
commitment to equal opportunity and ability to work with, engage and inspire others from different backgrounds and
cultures
About the Department The primary purpose of the Office of the Registrar (OTR) is to support the
University's values, mission and objectives by serving as the office of academic records and compliance for students, faculty, staff,
alumni, and the public. The UMD Office of the Registrar's mission is to make a positive difference in the lives of the UMD community. Major
objectives include establishing and managing accurate and reliable academic records; providing efficient, knowledgeable and respectful
delivery of services; developing solutions to academic challenges, and enforcing UMD's academic records compliance obligations. The Office
of the Registrar is committed to cultivating and sustaining an environment that is diverse, equitable, and inclusive. Fairness, honesty,
accuracy, timeliness, and consistency are OTR team values that help support a high quality, comprehensive, and diverse educational
environment for all people.
Benefits Working at the University At the University of
Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize
work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a
comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning
opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
- Low-cost medical,
dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer
contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial
counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro
area
Please visit the Office of Human Resources website for more
information regarding benefits.
How To Apply Complete applications must include:
- Letter of
application/cover letter
- Current resume/curriculum vitae
- Finalists will need to provide contact information for three
professional references
Review of completed applications will begin on 3/1/24. This position will remain open until
filled.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and
resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail
[email protected] or call (612) 624-8647.
Diversity The University recognizes
and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic
mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University
of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed,
religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender
identity, or gender expression. To learn more about diversity at the U:
Employment Requirements Any offer of employment is contingent
upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from employment.
About the U of M University of
Minnesota, Duluth (UMD) The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional
universities in U.S. News and World Report's "America's Best Colleges" issue.
Overlooking Lake Superior, UMD provides an alternative
to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a
medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as
professional and graduate students that draw on UMD's many research institutes and labs.
At the University of Minnesota, we are proud
to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best
Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by
State (2019, 2022).
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