Valley Catholic Elementary School
Location
Beaverton, OR | United States
Job description
Valley Catholic Elementary School is searching for a full-time Administrative Assistant. We are looking for candidates who are dynamic and innovative and will complement the experienced and committed staff at our school - one which offers a caring and nurturing environment, promotes academic excellence, and emphasizes the education of the whole child.
Benefits: - Medical/Rx/Vision Insurance
- Dental Insurance
- Basic Life AD&D Insurance & LTD
- Flex Spending for Medical & Dependent Care
- 403(b) Plan with Employer Contribution
- Employee Assistance Program
Accountability The School Administrative Assistant is accountable to the:
- Elementary School Principal
- Elementary School Vice Principal
Jurisdiction The School Administrative Assistant has, with the cooperation of the Faculty, Staff, and the Principals, jurisdiction over:
- Any students at any time or any place within the school.
Responsibilities: The School Administrative Assistant will be responsible for:
- Greeting and assisting students, parents, faculty, and staff
- Answering phone calls and emails
- Sending out and knowing/understanding content of schoolwide emails and weekly news/updates for the Friday Five
- Adding items to the online calendar as requested
- Preparing, distributing, receiving, and organizing paperwork
- Organizing building use, assigning site supervisors for events, and assisting with event coordination
- Preparing state/Archdiocesan reports with student and staff demographic information
- Tracking attendance and making appropriate follow-up contacts. Help middle school in the absence of their administrative assistant
- Assisting with dismissal duties
- Admissions coordinator
- Attending Elementary School special events and liturgies as requested
- Become an expert on VCES program offerings and school applications such as PowerSchool.
- Administer medication, first aid, and attend to sick students
- Help run safety drills (Fire, lockout, lockdown)
- Maintaining State Immunization records and reporting to State of Oregon
- Creating yearly contracts for elementary school teachers
- Point person for Power School; including report cards, teacher grade books, yearly start of year and end of year procedures
- Making sure upstairs workroom is stocked and organized
- Ordering and distributing yearly classroom supplies and textbooks
- Other duties as assigned
Qualifications The School Administrative Assistant will:
- be willing to take direction from the Principal and Vice Principal.
- have a reasonable expectation and understanding of what it’s like to work with elementary school and middle school aged children.
- be capable of working in a high activity environment with frequent interruptions.
- be self-directed, with the ability to multi-task and still stay focused.
- maintain confidentiality about staff, students, and families.
- maintain a consistent record of attendance and punctuality.
- be able to lift and carry 35+ lbs. of school/office supplies, books, etc.
- be able to walk up and down numerous flights of stairs on a daily basis.
- be proficient with Microsoft Windows, Excel, Word, PowerSchool, ADP, Google Drive, and the Internet.
- must be able to type a minimum of 45 words per minute.
- demonstrate positive interpersonal relations.
- be supportive of Catholic Christian education and serve as a positive Christian role model for the students and staff of Valley Catholic School.
EDUCATION - High school diploma or GED.
- Two (2) years of college preferred.
EXPERIENCE A minimum of four (4) years of secretarial experience within a school setting.
Job tags
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