Senior Administrative Assistant
Location
Alabama | United States
Job description
Job Description Summary
As the Senior Administrative Assistant, you will be responsible for providing direct support to leaders within the Supply Chain Lean organization. This role requires attention to detail, the ability to meet tight deadlines, and switch direction at a moment's notice. A high level of integrity in handling confidential information is required. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills.
Job Description
- Assist in planning the lean team events including arranging the location, catering, lodging, communication, etc. with the attendees.
- Provide calendar, meeting, and conference management; proactively coordinate calendar, anticipate issues.
- Coordinate complex domestic and global travel arrangements; create travel trip itineraries; arrange for appropriate visas, transportation, lodging, and other needs while traveling; communicate with leader while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts.
- Works closely and effectively with the leader(s) to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Ability to be flexible and work in a fast-paced environment and deal well with ambiguity.
- Maintain discrete and confidential handling and coordination of sensitive and/or legally privileged company and personal executive information.
- Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints.
- Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
- Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date.
- Assist with special projects as assigned.
Minimum Qualifications/Requirements:
- Minimum of 3 years of administrative support experience supporting executives.
- Associate degree or High School Diploma / GED from an accredited school or institution
Desired Characteristics and Experience:
- Knowledge of general office management and current computer/office communications technologies; Advanced Skill Set in Microsoft Software: PowerPoint, Word, Excel, and Outlook.
- Able to manage conference & meeting room technologies.
- Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.
- Effective time management and organizational skills; able to balance multiple priorities.
- Able and flexible to support off hours for urgent issues like trip cancellations, etc.
- Able to effectively interact and communicate with senior level management, corporate contacts, and external customers.
- Excellent interpersonal, verbal, and written communications including strong grammatical skills. High attention to detail.
- Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
This role requires access to U.S. export-controlled information. If applicable, final offers will be contingent on ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government.
Additional Information
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Relocation Assistance Provided: No
#LI-Remote - This is a remote position
Job tags
Salary
