Office Manager/Bookkeeper

Location

Neenah, WI | United States

Job description

JG Custom Cabinetry & Design is a kitchen and bath cabinet manufacturer located in central Wisconsin. As a growing company, we are currently looking for a driven and organized professional with an entrepreneurial spirit to join our staff as the new Office Manager/ Bookkeeper. If you have a high level of enthusiasm, are self-motivated, enjoy working in a fast-paced environment, and are effective in managing your time, we want to talk to you.

This exciting position will report to the COO and will be responsible for coordinating all office operations, procedures, and resources required to facilitate organizational effectiveness and efficiency. The atmosphere is fast-paced and ever-evolving, which will require the candidate to be flexible and accommodating. Required will be an intimate knowledge of QuickBooks and general business accounting. Strong computer skills and fluency in Microsoft Office products, including Excel, are required. 

This individual should be creative and focused, enjoy being part of an expanding team, and be open to putting in the extra effort when needed to see a project through. Our office looks forward to filling this position and to having this individual join our family of dedicated professionals in a rewarding and eclectic environment.

What the company offers you: PTO, holiday pay, Simple IRA match, and more! This is a great opportunity to join a family-owned and operated business; apply today!

• Process and monitor accounts payable and receivable, including entering and verifying bills, invoices, and purchase orders, ensuring compliance with financial guidelines established by leadership.
• Process payments and deposits and update the accounting system.
• Reconcile checking, savings, customer, and vendor accounts.
• Handling the collections process.
• Handling the P & L and Balance Sheet Reports.
• Managing the cash flow reports.
• Set up and maintain financial records in paper and cloud-based file systems.
• Make journal entries into the accounting system.
• Ensuring appropriate procedures for financing reports, record keeping, and maintaining documentation in an orderly and accurate manner.
• Maintain confidentiality regarding the organization’s financial and personnel information.
• Provide direct administrative support as needed, including scheduling appointments and meetings, handling incoming/outgoing mail, and keeping all employee records updated.
• Process payroll.
• Prepare monthly, quarterly, and annual financial statements for leadership and third-party accountants to review.
• Maintain the appearance of common areas, organize procedures, manage filing systems, and keep watch over supplies and equipment.
• Continuously improve systems and processes.
• Review and prepare the documents required for the timely payment of billing and invoices.
• Work with an outside CPA & Accounting firm preparing financials.
• Ensure excellent service is provided to customers.

Job Qualifications and Skill Sets:

• A minimum of three years of accounting experience preferred.
• Experience with QuickBooks is preferred, but general accounting software experience is required.
• Payroll processing with Paychex is preferred but not required.
• Proficient use of Microsoft Office Suite products, including Word and Excel.
• Effective communication skills (orally and in writing) in English.
• Strong organizational skills.
• Problem-solving and leadership skills.
• Detailed-oriented.
• Consistently maintains a professional demeanor, appearance, and work environment.
• Strong time management, people skills, flexibility, and ability to multitask.
• Optimistic outlook and engaging personality.
• Knowledge of HR management practices, functions, and techniques.

Pay commensurate with experience. Full-time 40 hours per week, Monday – Friday.

Job tags

Salary