Assistant director - financial aid
Location
Lawrence, KS | United States
Job description
Department
Financial Aid & Scholarships
Primary Campus
University of Kansas Lawrence Campus
Job Description
40% Administration of Financial Aid Packaging and Awarding
- Administers financial aid packaging and awarding in the Student Administration System (SAKU). This includes coordinating mass packaging, summer awarding processes, manual awarding, and oversight of packaging special populations.
- Member of the KU FAS Packaging Team, assisting the Team's strategic decision-making about funding allocations and spending strategies, ensuring compliance with federal, state, and institutional regulations.
- Collaborates diligently with the staff in Student Lifecycle Technology to modify system set-up and utilize reports to ensure accurate execution of mass packaging processes. Evaluates options for streamlining processes.
- Develops, seeks approval and implements the policy and procedure for calculating the Cost of Attendance figures each academic year. May include conducting surveys.
- Conceptualizes, creates, reviews, and updates policies and procedures to effectively meet the goals and requirements of the programs, ensuring transactional activities are student friendly and compliant with federal regulations.
- Serves as the federal campus-based aid and state programs subject matter expert, keeping up to date on all regulations affecting packaging of aid. Conducts research and answers escalated questions from staff and administration in a timely manner.
- Ability to access secure data in the Federal Student Aid Application Systems (requires a valid social security number and applicant cannot be in default on a federal student loan).
- Supervises and coordinates work priorities for processing staff members, including developing reports.
35% Scholarship Management and UKASH Administration
- Serves as a content matter expert for the Blackbaud Award Management System (UKASH). Fosters the use of this system to maximize efficiency and effectiveness of data in support of decision making by end users.
- Exercises independent judgment on how to best implement and interpret KU Endowment Association scholarship agreements. Responsible for the oversight of all FAS KUEA funds, ensuring funds are effectively utilized and compliant with donor requirements.
- In conjunction with SLATE team, creates processes to ensure accuracy and timeliness of scholarship offers to prospective students.
- Collaborates with Associate Director of Awarding and Federal Programs to provide recommendations on budgetary processes and leveraging opportunities for FAS, including investment in matching programs.
- Oversees the creation of item types in Campus Solutions and dissemination of new fund information to appropriate partners.
- Oversees FAS undergraduate scholarship awarding practices, determining how to best utilize resources for awarding, tracking, and managing changes to scholarships. Responsible for overseeing the review of academic renewal criteria and appeal processes.
- Point of contact for academic units as they manage their Rising Student Scholarship dollars, providing data points to leadership.
15% Financial Education and Service Delivery
- Counsels prospective and current students and families regarding school-related financial aid concerns, and responds fully to escalated inquiries, including the application and awarding process, budgeting and the securing of resources to meet expenses.
- Responds to complex questions (including escalated calls and visits) from prospective students, current students, parents, campus colleagues and others regarding financial aid programs and additional funding needs to attend, progress and graduate.
- Assists with outreach activities (e.g. FAFSA completion, high school events) to support recruitment activities in conjunction with the KU Admissions office, as well as other financial aid events on campus for current students.
10% Supervision and Data Integrity
- Supervises three administrative associate senior positions.
- Provides training and timely feedback surrounding performance, including focus on data integrity, accuracy, and timely service delivery for constituents.
- Clearly and routinely communicates expectations for project completion and task completion.
- Utilizes My Talent to set expectations and goals and regularly address performance.
- Routinely audits data entry to ensure compliance with federal awarding rules, and state/institutional policies and procedures.
Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX,
[email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
FLSA Status
Administrative Contact Information to Applicants
Stephanie Covington
( , 864-5118)
Required Qualifications - Bachelor's degree with two years relevant experience OR Master's degree at time of appointment.
Employee Class
U-Unclassified Professional Staff
Advertised Salary Range
50,000.00
FTE
1.0
Preferred Qualifications - Experience working in compliance, financial aid, scholarships, admissions, advising or related area of higher education. Preferred minimum two years professional financial aid experience at a post-secondary institution.
- Experience creating efficiencies through technology, including experience with data query and analytics.
- Excellent communication skills as evidenced by the application materials and interview process.
- Experience with interpreting federal regulations and developing/implementing programs to comply with those regulations.
- Demonstrated strong service delivery skills, including working with a diverse population as evidenced by work history.
- Demonstrated experience and skill in problem-solving for a variety of situations.
- Experience in record keeping and ability to organize and manage multiple detailed tasks accurately.
Position Overview The Office of Financial Aid and Scholarships reports to the Vice Provost for Enrollment Management which includes the following functional units: Undergraduate Admissions, Graduate Admissions, International Admissions, Enrollment Marketing & Communications, Enrollment Management Services, Financial Aid and Scholarships, Student Lifecycle Technology, and the Office of the University Registrar.
The University of Kansas Office of Financial Aid and Scholarships (FAS) serves students, families, and the community by providing federal, state, and institutional financial aid information and resources to assist students in achieving their educational goals. FAS is committed to providing quality financial aid services to its constituents while maintaining accountability in the administration of public, institutional, and private financial aid funds. Services are designed to support the educational goals of the individual student and the goals of the university as they relate to retention and graduation.
This position is responsible for the administration of federal, state, and institutional aid, as well as outside scholarships. This position requires strong interpersonal skills, proficiency with various technologies, strong public communication and writing skills, attention to detail, the ability to work with a diverse student population, as well as an aptitude for administering financial aid programs to ensure compliance with all Federal Title IV regulations. The staff member in this position must effectively administer financial aid and scholarship programs in support of our mission to ensure access and support progression and performance of our students.
In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 8 hours of sick leave earned every month, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.
Reg/Temp
Regular
Application Review Begins
26-Feb-2024
Anticipated Start Date
08-Apr-2024
Additional Candidate Instruction
In addition to the online application, the following documents are required to be considered for this position: * A cover letter addressing how required and preferred qualifications are met.
- Resume or curriculum vitae.
- Contact information for three professional references.
Incomplete applications will not be considered.
Application review begins Monday, February 26, 2024 and will continue until a qualified pool of candidates has been identified.
Job Family
Advising,Career&StudentSrv-KUL
Job tags
Salary
