Budget Support Associate | Syracuse University
Location
Syracuse, NY | United States
Job description
Budget Support Associate Job #: 040694
Location Syracuse, NY
Pay Range: $21.63 - $26.44 per hour
Hours: Standard University business hours:
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time
Job Description: The Budget Support Associate oversees all financial operations of the department of Communication Sciences and Disorders and the Gebbie Speech and Hearing Clinics. This includes budget planning, tracking, and management of diverse funding sources (unrestricted funds, sponsored funds, endowments, and gift funds) in adherence to university and sponsor policies. Responsibilities encompass grant management for individual faculty, handling accounts payable and receivable for clinic operations, payroll processing and allocation, expense transactions (including credit card reconciliation and purchase requisitions), generating regular fiscal reports, ensuring accuracy, and proficiency in using insurance payment portals and outside agency payment systems. The role demands a detail-oriented and proactive individual with the ability to navigate various university systems and clinical electronic medical records systems.
Qualifications: Bachelors Degree or equivalent plus 5-8 years of work experience in accounting and administrative experience required.
Job Specific Qualifications: - Strong attention to detail and high level of discretion and confidentiality required.
- Advanced knowledge of Microsoft Office and Adobe Professional suite.
- High level of research and data gathering ability, analytical skills, ability to read and interpret documents, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.
- Advanced knowledge of university budget systems (FAB) and excel; experience managing sponsored awards. Advanced knowledge of PeopleSoft, Hyperion, or related system.
Responsibilities: Department Budget Management:
- Manage operating budgets, working in partnership with the department chair to determine financial approval procedures. Accountable for a variety of manual and electronic fiscal information, files, and records for the purpose of providing an up-to-date reference and audit trail.
- Prepare financial reports monthly and as requested, review reports monthly with department chair and other relevant stakeholders.
- Prepare and validate financial data for accreditation and other program review needs in advance of review deadlines (typically annually).
- Responsible for the resolution of issues discovered during review and reconciliation of accounts.
- Monitor spending allowances and new faculty start-up budgets and expenditures.
- Monitor scholarship credits, financial aid awarded, and graduate assistants/teaching assistants/research assistant awards.
- Work closely with college Director of Budget and Finance to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.
Clinic-Specific Process Management:
- Manage insurance authorizations, claim submission, denials and rejections, overdue accounts, collection of funds, requests for refunds for returned hearing aids, overpayments and duplicate payments as required.
- Use electronic medical records system and university systems proficiently to accomplish these tasks.
Grant Management:
- Assist faculty with research budget proposal preparation.
- Serve as liaison among principal investigators (PIs) and university administrative units.
- Interpret both agency and university requirements and policies/practices for the department and provide support to obtain newly available information on funding volume, timing of reports, fiscal issues and compliance with regulatory requirements. Independently make decisions, authorize actions, and manage the sponsored programs portfolio for assigned area.
- Generate quarterly and time-sensitive reports to evaluate activity and available funds.
- Manage fiscal reports and assist the faculty in determining funds available, spending plan/projections and timing of Human Resources changes to ensure continued support for grants employees.
- Serve as pre-reviewer for effort reporting system. Clear salary holding in a timely manner to support effort reporting process.
- Request subject advances.
Administration:
- Ensure accurate and timely processing and approval of the following: expense transactions (payment to vendors for clinical supplies, billing outside agencies for services provided by faculty/Gebbie clinic, reimbursements, purchase requisitions, credit card reconciliations), payroll processes and reallocations, course-relief and grant buyout redistributions, terminations, leaves of absence, travel vouchers and non-employee service payments, etc. with attention to compliance with sponsor, University, and Department policies, deadlines, and guidelines.
- Calculate the financial effect salary distribution changes have on internal and external funding sources with varying fringe benefit and F&A rates, budget restrictions, effort reporting, and budget cycles (e.g. federal grants, cost-sharing monies, corporate, foundation, and gift funds).
- Secure cash flow with pre-award or no-cost-extension requests.
- Collaborate with Operations Specialist to provide accurate and complete financial justification and sourcing for position evaluation requests (PERs).
- Keep billing software up to date with current codes.
Other duties as assigned.
About Syracuse University: Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit
About the Syracuse area: Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
Application Deadline: Full Consideration By: Open Until Filled: To apply, visit Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
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About Syracuse University
Syracuse University is a place where talent, desire, and opportunity thrive. In 12 different schools and colleges that span the liberal arts and professional disciplines, students, faculty, and staff from diverse backgrounds come together to learn, create, and break boundaries.
The University is also a vital part of the community, providing services as well as being a leader in employee benefits, work-life and organizational development, training, student employment, staff relations, and workforce diversity.
Syracuse itself is located at the crossroads of New York State, and offers a lush landscape of seasons. From fun-filled summers in the Finger Lakes to snowy winters that thrill outdoor sports enthusiasts, the area truly has something for everyone.
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