Location
Salinas, CA | United States
Job description
Join our team at the Community Foundation for Monterey County and help us build healthy, safe, vibrant communities. We currently have a full-time ACCOUNTING ASSOCIATE position in our finance department.
POSITION DESCRIPTION
The Accounting Associate has primary hands-on responsibility to work with the Director of Finance and will primarily be responsible for preparing, recording and administering accounts payable; processing grant payments; reports and reconciliations; and assisting with other financial reporting and administrative support processes. Based on the duties described below, this is a full-time hourly position.
Scope of Responsibilities
Principal activities include providing a variety of recordkeeping services including but not limited to grants and accounts payable.
Additional activities may include providing back-up administrative support as needed.
GENERAL LEDGER
Prepare monthly:
Gifts Received Report
Grants Approved Report
Grants Payable Reconciliation
ACCOUNTS PAYABLE
Review all invoices for correct verification, coding, approvals and overall accuracy and whether budget exists for the expenditures.
Process, enter and post accounts payable for weekly check runs.
Upload positive pay file.
Verify and prepare payment for approved staff expenses.
Assist in preparing checks for signature and mailing.
Assist with outstanding check reconciliation process.
Prepare and submit approved EDD Report of Contractors.
Review “requests for payment” for all payments made to independent contractors to determine if amounts to be paid comply with contractual agreements with the contractors.
Maintain up to date filing of vendor records/payments.
Prepare, file, and distribute year-end 1099 reports in a timely fashion.
Prepare and file Form 1098 in a timely fashion.
Grants:
Complete the processing of all the approved Community Impact, Donor Advised, Scholarship and Award, Agency and Designated Fund grants for payment.
Process grant adjustments, as needed.
Coordinate multi-year grants with the Community Impact Officer.
Assist Grants and Data Manager during peak grant cycles.
GENERAL
Serve as back-up administrative support if needed.
Other duties as assigned by the Director of Finance, the Vice President of Finance and HR or the President/CEO.
This position description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
MINIMUM QUALIFICATIONS
Associate degree in Business Administration, Accounting, or Finance.
Knowledge of GAAP and FASB requirements as they apply to nonprofit agencies desired.
In depth working knowledge of Excel, proficient with database concepts and Word.
Experience with QuickBooks.
Commitment to the work of the Foundation in the community.
Ability to perform the essential functions of this position.
Attention to detail is vital. Must be able to problem solve.
Excellent computer skills and experience with complex accounting software.
Ability to work independently and as a member of a team.
Ability and desire to work across all departments.
Ability to plan workload and maximize resources.
Must have excellent work habits including a willingness to work the hours necessary to get the job done, especially when deadlines cause greater than normal workloads.
Excellent interpersonal skills, with a high level of confidentiality, discretion and professionalism.
Excellent verbal and written communication skills.
Non-profit or Community Foundation experience preferred.
PHYSICAL REQUIREMENTS
Position requires minimal lifting (up to 25 lbs.), mostly deskwork.
Strength and flexibility to work at a desk for up to five hours and access items on shelves and files located 0 to 60 inches above the floor.
This is a full-time position with potential for flexibility and hybrid work after 90 days. Apply now to be a part of the team working to inspire philanthropy and be a catalyst for strengthening communities throughout Monterey County.
Job Type: Full-time
Pay: $27.00 – $32.00 per hour
Expected hours: 37.5 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Disability insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
administrative support: 1 year (Preferred)
Accounts payable: 1 year (Required)
*Application link:
https://www.cfmco.org/careers/
Job tags
Salary
