The National Rifle Association of America
Location
Fairfax, VA | United States
Job description
LOCATION: On-site; Fairfax, VA
SUMMARY: Performs general accounting duties for the NRA Foundation and NRA Civil Rights Defense Fund. Performs administrative, receptionist, and general office duties to support daily functions of the NRA Foundation Finance and Grants Departments.
ESSENTIAL RESPONSIBILITIES:
1. Assists with NRA Foundation and NRA Civil Rights Defense Fund month-end close processes. Prepares standard monthly journal entries and general ledger account reconciliations on a timely basis, as assigned. Maintains journal entry and account reconciliation filing systems.
2. Enters invoices for payment into the accounts payable system in preparation for disbursement, including updating/verifying vendor data, invoice amounts, and account coding. Reviews grant check request exports for errors. Prepares paid invoices for filing and coordinates distribution of checks.
3. Accurately sorts, opens and timely distributes NRA Foundation Finance and Grant Department mail to appropriate staff members daily, upon delivery from the mail room.
4. Receives cash receipts in the mail and from other NRA departments and secures until deposited. Prepares and processes deposits for all NRA Foundation and NRA Civil Rights Defense Fund cash receipts using the desktop deposit system. Emails deposit data to individuals in NRA Foundation Finance, Advancement, NRA Foundation Volunteer Fundraising and/or others, as appropriate.
5. Enters all NRA Foundation and NRA Civil Rights Defense Fund contributions, and other miscellaneous cash receipts into the Cash Manager system, including bank deposit, credit card, PayPal, and ACH/wire transfer activity.
6. Reconciles NRA Foundation and NRA Civil Rights Defense Fund contributions and pledges receivable between financial of Office of Advancement systems, identifying and resolving any discrepancies. Reconciles other contribution and revenue related accounts, including trusts receivable, promissory notes receivable, cash surrender value of life insurance, and deferred revenue.
7. Prepares data and supporting calculations for sales and use tax filings. Completes sales tax returns, as assigned. Completes related license applications or renewals, as necessary. Copies and mails all completed sales tax return filings. Maintains monthly filed sales tax return binders.
8. Maintains all NRA Foundation Finance filing systems in a timely and accurate manner. Assists with and coordinates documentation of the archival of files, as needed. Responsible for maintaining documentation for all NRA Civil Rights Defense Fund and NRA Foundation Finance and Grant Department records maintained in storage, both within the building and off-site.
9. Performs receptionist duties of answering NRA Foundation Finance and Grant Department telephone lines in a courteous manner and distributes telephone messages in a timely manner for follow up by appropriate staff member.
10. Responsible for daily logistical office functions, including ordering and maintaining all office supplies. Coordinates maintenance and repair of office equipment.
11. Assists with NRA Civil Rights Defense Fund and NRA Foundation Finance and Grant Department staff with copying, mailing and filing, as needed.
12. Functions as courier for NRA Foundation Finance and Grant Departments to distribute materials to NRA departments and/or individual staff members as directed.
13. Coordinates special event and travel arrangements for NRA Foundation and Grant Department personnel, as needed.
14. Assists with maintenance of NRA Foundation and NRA Civil Rights Defense Fund policies and procedures manuals.
15. Performs special projects and other duties as assigned.
SCOPE: High visibility and coordination with all NRA Foundation staff members, NRA Treasury and other departments within the NRA, financial community and general public. Position functions in a deadline-sensitive and frequently confidential work environment with direct supervision. Must exercise considerable initiative, excellent judgment and discretion. No travel required. Occasional local errands and infrequent overtime required.
EDUCATION AND EXPERIENCE: High School diploma required, with at least 2 years' experience in accounting functions.
KNOWLEDGE, SKILLS, ABILITIES: Detail oriented with excellent organizational and follow-up skills a must. Superior telephone manner and communications skills required. Working knowledge of spreadsheet and word processing software. Microsoft Dynamics SL and database experience beneficial, but not required. Proven ability to follow instructions and accomplish tasks in a timely manner. Ability to function as a team player.
Job tags
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