Location
Brooklyn, NY | United States
Job description
Requisition ID: 91526
Job Category: Infrastructure
Location: Brooklyn, NY, United States
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.
Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure team is for you!
Hatch is seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly Hatch Leadership and will be responsible for performing various administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Duties and Responsibilities
• Manages and prioritize executive calendars
• Comfortable performing clerical duties: preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents
• Preparation of executive expense claims and reconciliation of corporate credit card bills
• Pre-screen of incoming expense claims and invoices requiring executive approval
• Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed
• Plans/organizes and implements events such as sector meetings, business luncheons, or client dinners
• Assist in preparation of materials for Board of Director meetings
• Uphold a strict level of confidentiality
• Coordination of executive communication: answering phone inquiries, and directing calls; responding to emails; and interfacing with clients
Required Qualifications
• Bachelor’s degree in business administration or related field preferred
• Three (3) to five (5) years’ prior experience in senior-level administration
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
• Excellent written and verbal communication skills
• Comfortable in a fast-paced environment and able to concentrate on multiple problems/tasks at once; able to organize and manage large amounts of files, tasks, schedules and information
• Excellent time management and prioritization skills
• Exceptional interpersonal skills; friendly and professional demeanor
• Demonstrates flexibility
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
Preferred (Not required)
• Administrative experience with engineering consulting
• Project documentation and PowerPoint updates
• At least 3 years of schedule maintenance of multiple calendars
• Traveling planning/booking experience (at least 2 years)
Compensation range depends on education, major, experience (overall), and interview skills. For ideal candidates, the compensation range can be $50-$70K plus. Contact for additional information on additional compensation and programs.
Why join us?
-Work with great people to make a difference
-Collaborate on exciting projects to develop innovative solutions
-Top employer
What we offer you?
-Flexible work environment
-Long term career development
-Think globally, work locally
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you even if your past experiences don't perfectly align with the skills we've listed.
We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.
Job tags
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