Location
New Jersey | United States
Job description
- Job Title
- Administrative Assistant
- Job #
- US18804
- Requisition Type
- Regular
- Function
- Executive
- State/Province
- New Jersey
- City
- Farfield
- Region
- US
- Posting Start Date
- Feb-07-2024
Division Information
Spectrum Brands' Home & Personal Care (HPC) Appliances business participates on a global basis in small electric appliances, shave/groom appliances and beauty appliances. Our well- known brands include George Foreman®, Black+Decker®, Farberware®, Breadman®, Juiceman®, Russell Hobbs® and Remington®. Our products appeal to consumer trends for healthy eating, stay-at-home cooking, creating today's new hair style and much more. We distinguish our product offerings from the competition by employing forward thinking, innovative technologies matched with a strong understanding of consumer needs to bring to market high quality, superior products that delight the end user.
Job Summary
The Administrative Assistant will be supporting the Vice-President/General Manager of North America and his/her leadership team by offering first-rate support and administrative tasks that add to our team’s daily successes. The Executive Assistant will be extremely detail oriented, pro-active and self-sufficient; have the ability to prioritize the multiple demanding tasks; and demonstrate superior initiative, aptitude for problem solving, and practice the highest degree of confidentiality. You'll work on essential presentations, provide exceptional customer service to internal and external stakeholders, manage traditional responsibilities such as gatekeeping, travel arrangements and expenses.
You will also be responsible for overseeing and partially managing tasks for the NJ office site.
Primary Duties & Responsibilities
- Provide direct administrative support to the VP/GM. Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences while exercising sound judgment and communication skills in navigating conflicts.
- Coordinate weekly calendars with the Leadership team.
- Manage meeting logistics and coordination, including scheduling of conference calls across time zones, booking meeting rooms, arranging catering, preparation of and distributing agendas, taking and publishing meeting minutes.
- Manages domestic/international travel arrangements and proactively coordinates the pre-planning of trips with various internal/external functions, including arranging appropriate travel, passports, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information. Prepares travel folders and related meeting materials.
- Prepare and manage expense reports for the VP/GM and the North American Leadership Team.
- Act as primary coordinator for select cross-functional projects, involving organizing meetings, tracking deliverables, following up with team members, and providing status updates.
- Perform work assignments independently and establish priorities to ensure all assignments are completed within a timely manner.
- Maintain high level of discretion in the handling of all confidential documents/discussions.
- Manage effective communications internally and externally, as well as across all levels of leadership and staff in North America. Collaborate with other Exec Admins across the organization.
- Maintain email distribution lists.
- Perform general data entry and data management as directed.
- Responsible for ordering and maintaining all office supplies.
- In charge of keeping up the office seating arrangement and arranging new hires' desks.
- Ensure office is in good standing order. Collaborate with NJ Warehouse & Facility Supervisor and vendors (e.g. cleaning crew) as needed.
- Assist with office event planning, and other New Jersey office based activities.
- Coordinates and organize special events as needed.
Education and Experience Profile
- A minimum of five years' experience working in a fast-paced, administrative or professional support role, handling somewhat complex and dynamic environments and juggling many (sometimes competing) priorities.
Required Skills
- Exceptional knowledge and experience working with the Microsoft suite of products including PowerPoint, Excel, Word, and Outlook
- Travel Management software experience (e.g. SAP Concur) a big plus.
- The ideal candidate will be confident, dynamic, proactive, well organized, detail orientated and able to support cross functional needs in a fast-paced environment using excellent judgment.
- Candidate must possess strong and proven capabilities to manage an environment with multiple and at times conflicting priorities and able to juggle a complex workload.
- Must have the ability to maintain confidentiality, work independently and exercise substantial discretion.
- Excellent verbal and written communications.
- Ability to adapt to changes in the work environment; manage competing demands and frequent changes, delays or unexpected events while remaining calm and under control.
- Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
- Strong problem solving and prioritization skills.
Work Environment
Working conditions are normal for an office environment.
#LI-AC
Job tags
Salary
