Kelly Services
Location
Spring, Montgomery County, TX | United States
Job description
Project Procurement Manager
1 year contract
Spring, TX
Up to 110 an hour
Reporting to the Regional Project Procurement Manager, or Project Procurement Manager / Lead (as applicable), the Project Procurement Advisor (PPA) is a key, integrated member of a major capital project team, responsible for carrying out planning and execution of all activities related to purchasing, expediting, logistics, field materials management and EPC subcontracting. Given that a PPA’s involvement on a project spans from early Stage 2 through Stage 4 facilitate handover to Operations, as well as may include support of both large, complex projects and smaller regional projects, the PPA position can be defined in three specific roles:
1) PPA – Development (PPA-D) – Onboarding early in Stage 2, the PPA-D supports the development and implementation of project procurement strategies and plans related to equipment and material purchasing (including long lead items), transportation and logistics, onsite materials management and subcontracting activities. Additionally, the PPA-D facilitates execution of early non-WBS service contracts (ex: early study contracts). PPA-D activities typically span through mid/later Stage 3, when the Project nears execution phase. At that time, the PPA role shifts to an execution / EPC oversight and advisory role, defined below.
The PPA-D serves as the point of contact for Project Leadership Team, GPP and CEP Execution Planning regarding planning activities related to the Materials Management function.
2) PPA – Execution (PPA-E) – Transitioning from the PPA-D around mid/later Stage 3, the PPA-E supports the purchasing / subcontracting activities performed by the EPC contractor and/or in-house procurement group, and ensures progression of aligned commercial strategies to drive schedule and capital efficiencies, while ensuring operational integrity in support of the Project Objectives & Strategies (POS). The PPA – Execution typically onboards to a capital project post-Checkpoint 1 in Stage 3, and supports the project through facility handover to Operations, surplus / scrap material disposal and administrative closeout of the project.
In the event there is no PPM / Lead assigned to the project, the PPA-E serves as the point of contact for Project Leadership Team, GPP and CEP Execution Planning regarding execution phase activities related to the Materials Management function.
3) Area Project Procurement Advisor – Reporting to the Regional Project Procurement Manager, the Area Project Procurement Advisor (PPA) is a key member of a site-based capital project team organization and serves as the focus for all activities relating to purchasing, contracting / subcontracting, and inventory management, from procurement planning to material warehousing. The Area PPA typically supports multiple smaller value site projects and influences commercial strategies to drive value and capital efficiency while ensuring operational integrity. For regional projects leveraging EPC procurement support, the Area PPA oversees the EPC organization relative to planning and execution of all materials management activities. Given that the Area PPA will typically oversee multiple projects, the Area PPA will also focus on site-specific service contracts and materials agreements to drive efficiencies and cost savings in procurement activities across their portfolio.
Tasks and Responsibilities – PPA – Development
• Participate in the early Stage 2 Execution Strategy Framework Process, entailing development and endorsement of the overarching Project Execution Strategy, Contracting Strategy, WBS and high level Materials Management Strategy
• Drive development and endorsement of formal EMCAPS Materials Management deliverables (NOTE – See EMCAPS 10.2 and 10.3 for comprehensive list of planning requirements / content for considerations relative to following EMCAPS Deliverables)
Stage 2 – Materials Management Impact Assessment
Stage 2 – Project Purchasing Strategy
Stage 2 – Initial Project Materials Management Plan
Stage 2 – Initial Subcontracting Plan
Stage 3 – Updated Project Materials Management Plan
Stage 3 – Updated Subcontracting Plan
• Compile project equipment list and major subcontract list, with associated commercial strategies, aligned bidder(s) lists, target schedules for bid and award, and key evaluation criteria
• Finalize Long Lead Equipment (LLE) list and procurement schedule, incorporating considerations such as lead time, construction sequence or early vendor data needs.
• Drive alignment discussions with project, operations to define spare parts procurement strategy and roles and responsibilities
• Develop of early Project logistics and field materials management strategies, including:
Early considerations for critical or heavy haul equipment packages
Regulatory requirements for customs clearance, import licensing, etc.
Early Project Materials Management strategy, including scope and resourcing strategy
(NOTE – where Materials Management Coordinator is supporting the Project, liaise with MM Coordinator to support above)
• Participate in formal project planning engagements, including Stage 2 Kickoff Meeting and IPR representing equipment procurement and subcontracting
• Provide technical input to EPC bid/contract development (Coordination Procedures, Pre-Selects, Project Source List, EPC evaluation criteria)
• Support evaluation of procurement and subcontracting content within EPC contractor proposals, including assessment of EPC Procurement capabilities and resource / organizational plan
• Lead efforts to obtain and communicate global market intel and project sourcing best practices to project team and EPC; engage with EM Global Procurement (Equipment & Materials, Global Sourcing, etc. to support).
• Develop initial and updated Project Supplier List (PSL), including consideration of global suppliers and other opportunities to increase efficiency and decrease total installed cost.
• Oversee EPC Contractor Pre-FEED activites realted to Materials Management function, including review and feedback to 30/60/90 day procurement, materials management and subcontracting plans and procedures
Includes review of standard RFQ documents for completeness and effectives
Includes review of standard PO and subcontract Ts and Cs for applicable flowdown of prime contract requirements, including coordination of functional review (Tax, Treasurers, Controllers, Audit, Risk Management, Law, etc.) as required.
• Lead execution of Long Lead Equipment (LLE) purchase commitments in addition to facilitate contract execution of early service contracts (studies, etc.).
• Support Project cost estimate development by stewarding process to obtain functional market data / supplier budgetary quotations based upon updated specifications.
• Support other disciplines (Engineering, Controllers, Project Quality, etc.) to achieve early stage objectives and deliverables, including review and input to plans and strategy documents.
• Ensure smooth transition of project support from PPA - Development to PPA - Execution, typically after Checkpoint 1 or FEED contractor mobilization.
Tasks and Responsibilities – PPA – Execution
• Beginning around mid-to-late Stage 3, serve as project focal point for execution of equipment and material procurement, commercial valuation, award, expediting, logistics planning and execution, field materials management and EPC Subcontracting
• Oversee EPC in of subcontracting activities (including ancillary service scopes), from bid list development, bidder qualification and contract award thru closeout
• As formal EMCAPS Materials Management Stage 3 Deliverable, support update of Project Materials Management Plan to incorporate project developments, engagement with FEED contractor, and additional detail around project logistics and materials management strategies. Liaise with Project Materials Management Coordinator as applicable. (NOTE – See EMCAPS 10.2 and 10.3 for comprehensive list of planning requirements / content for considerations relative to following EMCAPS Deliverables)
• Finalize project equipment list and major subcontract list, including associated commercial strategies, aligned bidder(s) lists, schedules for bid and award, and key evaluation criteria
• Lead bidding and award of LLE packages and novation / assignment to EPC as applicable
• Ensure EPC Procurement team is ready for execution of full equipment list upon Project Full Funding; key oversight areas include:
o Final review of EPC procurement, expediting, logistics and field MM plans and procedures
o Assurance of EPC alignment with endorsed schedule for equipment packages
o Final review EPC of RFQ documents and terms and conditions
o Assurance of EPC supplier qualification efforts to finalize package bid lists, as applicable
o Ensuring EPC procurement, logistics and field MM resources are effectively staffed for execution
• Oversee EPC execution of procurement activities for full slate of equipment list, from package preparation to bidding, evaluation, award, expediting, logistics execution and delivery to site
• For RC contracts, monitor commercial competitiveness of EPC negotiations with suppliers and adherence to delivery schedule, including participation in bid clarification meetings, negotiations and progress updates with suppliers
• Escalate EPC and/or supplier performance issues to PPM / Lead, Category Management and Project Team with potential significant impact to project execution
• Leverage relationships with EPC, supplier community and Category Management to escalate and mitigate order execution issues in a timely and effective manner
• Remain continuously engaged with key disciplines such as Engineering, Quality and Construction to ensure all cross-functional awareness of status and issue mitigation efforts
• Ensure proactive vetting and procurement of spare parts and vendor documentation expediting by EPC
• Monitor logistics progress and compliance by EPC
• Regularly engage with Global Procurement network regarding industry trends, lessons learned and commercial opportunities.
• Oversee execution of EPC subcontracting activities from bid list development to field subcontractor management and subcontract closeout.
• As applicable, mobilize to field to oversee field procurement, OS&Ds, field materials management and field subcontracting activities near start of construction.
o NOTE – Based upon Project size and complexity, Materials Management Coordinator (MMC) position may be added to Project organization. Reference MMC .
• Ensure effective closeout of Procurement activities by EPC, including:
o Compilation of all vendor data
o Final payment to supplier and PO closeout
o Transfer of PO Warranties to Operations
• Capture Lessons Learned for communication to Global Projects Procurement and Global Projects Company
Tasks and Responsibilities – Area PPA
NOTE – The Area PPA will carry out the same tasks and responsibilities of the PPA-D and PPA-E, depending upon stage of the project. The key delineations are as follows:
• The Area PPA will support multiple projects within a site capital project portfolio (ex: BMAP, BTAP, BRAP), with an approximate cumulative value of $1G.
• Though the Area PPA will be responsible for development of procurement strategies for each individual projects, there is potentially greater emphasis on leverage of site specific materials agreement or long term service contracts. Additionally, there is greater opportunity for bundling procurement scopes across projects to achieve cost savings.
• Site projects will not have a PPM / Lead; the Area PPA reports to the Regional Project Procurement Manager.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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