Wind Executive Administrative Assistant
Location
Schenectady, NY | United States
Job description
Job Description Summary
Role Summary/Purpose:
Reporting to the GE Vernova Wind Segment Product Management Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals; and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.
Job Description
Roles and Responsibilities
- Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
- Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
- Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
- Manage a range of general administrative services including ordering supplies and invoice processing
- Maintain distribution lists, create the draft for organizational announcements and distribute
- Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
- Manage Workday transactions and pull reports as needed
- Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues
- Handle confidential data and matters discreetly and professionally
- Create and manage purchase orders as needed; manage outgoing shipments as needed
- Maintain gratitude plan with communications for moments that matter (ie birthdays, anniversaries, major life events for team)
- Work as a team player with others
- Special projects as required
Required Qualifications
- Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant , or equivalent experience/ knowledge
- Minimum three years’ experience in event planning, administrative support, or complex project management or equivalent experience
Desired Characteristics
- Outstanding interpersonal skills
- A collaborative team player yet able to work independently
- Ability to creatively solve problems and drive best outcomes
- Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
- Ability to successfully manage competing priorities
- Highly results driven with exceptional follow through
The salary range for this position is $68,000 - $102,000 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available health and welfare benefits include healthcare, prescription drug, dental, and vision coverage; savings account options (such as a Health Care Flexible Savings Account, Health Reimbursement Account, Limited Purpose Flexible Spending Account, and Dependent Care Flexible Spending Account); and an employee assistance program. Additional benefits include a defined contribution 401(k) plan, employee life insurance, optional dependent life insurance, employee accidental death or dismemberment insurance coverage, short-term disability, optional long-term disability, pre-tax transportation/commuter program, paid holidays, paid time off, parental leave, a layoff plan for salaried employees, tuition refund program, use of CariLoop, adoption assistance, optional identity theft prevention insurance, optional personal legal assistance, and optional personal excess liability insurance.
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