Payroll Accounting Manager
Location
Oakland, CA | United States
Job description
This position is a manager position within BayLegal’s finance department and is primarily responsible for overseeing payroll and related accounting. BayLegal’s finance department includes the Director of Finance & Administration (CFO), Accounting Manager, and Accountants. This position is responsible for planning, coordinating, and supervising the daily operations of BayLegal’s payroll to ensure it is completed efficiently, timely, and in compliance with all applicable state and federal laws and requirements. This position will initially oversee BayLegal’s transition from MIP to Paycom platform ( Payroll/HR/Timekeeping Integration Project ) to increase automation and integration of BayLegal’s payroll, HR management and timekeeping. With increased automation and efficiency, this position will remain responsible for day-to-day payroll operations and any necessary updates and modifications to ensure ongoing compliance, integration, and efficiency and increasingly participate and be responsible for pieces of BayLegal’s financial forecasting and budgeting processes.
DUTIES AND RESPONSIBILITIES:
- Fosters diversity and inclusion in hiring and retention and a culture of humility in working with colleagues and clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigration status, religion, physical and mental disabilities, and/or limited English proficiency.
- Ensures compliance in all areas of payroll management, confidentiality, and security of employee information.
- Assist in the successful completion of Payroll/HR/Timekeeping Integration Project transitioning payroll, human resources management, and timekeeping processes from MIP to Paycom to ensure payroll goals are met, including but not limited to:
- Participate in system testing to ensure all payroll functions perform as specified;
- Perform data validation; and
- Ensure that all payroll reports meet BayLegal’s requirements.
- Reconcile all liability accounts and employee pay including leave accruals in compliance with IRS requirements and Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
- Oversee day-to-day payroll functions and compliance, including, but not limited to:
- Processing payroll on a bi-weekly cycle;
- Monitoring and ensuring accuracy of payroll accounting data inputs and outputs;
- Ensuring compliance with current IRS, California EDD, and Legal Services Corporation (LSC) compliance requirements and reporting
- Ensuring consistency with US GAAP; and
- Reconciling general ledger accounts to assure accuracy.
- Prepare payroll related accounting and tax reports, with supporting records and reports, assessment requirements, graphics and charts as necessary.
- Maintain up-to-date knowledge and understanding of IRS, US GAAP, California EDD, California Wage and Hour laws, and Legal Services Corporation (LSC) compliance requirements and reporting.
- Lead on parts of the annual budget process, including preparation of personnel cost forecasts.
- Prepare personnel cost sections of individual grant budgets.
- Lead coordination with external auditor of BayLegal’s employee benefit retirement plan 401(k) Savings Plan audit.
- Assist Director of Finance and Administration in evaluating staff performance, professional development, and engaging in staff recruitment, hiring, and performance compliance.
- Engage in other tasks and projects that further BayLegal's mission and operations as a non-profit.
Requirements/Qualifications/About the Successful Candidate :
- Humility in working with colleagues and clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and/or limited English proficiency.
- Bachelor’s degree required in accounting, finance, or business administration.
- Minimum of seven years of increasingly responsible in an accounting position.
- At least one year of experience in a lead or supervisory role.
- Willing to be on-site at BayLegal office at least three days per week and as needed to support needs of staff and office.
- Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered.
- Knowledge and experience implementing principles and practices of accounting including: auditing, budgeting, and computerized accounting reports.
- Knowledge and experience complying with Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
- Experience preparing accounting reports and analyses, including statistical and financial analysis, financial and payroll account analysis reports.
- Experience reading, interpreting, and explaining finance accounting rules, regulations, policies, and procedures.
- Experience supervising, evaluating, and engaging in professional development of personnel.
- Experience leading a diverse, dynamic team with varied communication styles, learning styles, and levels of professional experience and identifying professional development opportunities and working with staff on setting and achieving goals for professional growth.
- Experience recognizing, addressing, and resolving interpersonal conflicts.
- Experience tracking and adhering to strict timelines to ensure timely performance and meeting of all deadlines.
- Familiarity with IRS, California EDD, and California Wage and Hour laws and requirements.
- Experience and skills to maintain high-level organization, accurate calendaring and adherence of deadlines, and detailed record keeping, with an emphasis on electronic processes.
- Strong and effective verbal and written communication skills.
- Experience working independently with minimal direction.
- Sense of humor and proactive problem-solver.
WORK ENVIRONMENT & PHYSICAL DEMANDS: This position is primarily sedentary. When in office, the applicant can expect to be working at a desk in a temperature-controlled office, in a modular space or individual office. The noise level in the work environment is usually moderate.
Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions HYBRID WORK OPTION: BayLegal is committed to the health and safety of our staff, clients, and community. Being accessible to our client communities and reducing barriers for them to access our services is integral to our mission and commitment as a direct services community-based law firm. BayLegal has health and safety protocols to minimize risk of exposure. BayLegal has an evolving plan to continue to safely increase in-person services and activities in our offices and community-based advocacy sites. BayLegal employees are expected to work on-site and in-person three (3) days per week and may work remotely from home on a part-time basis. Employees are expected to reside in California and at a distance allowing them to commute to their physical BayLegal base location, and to other service delivery locations as needed, during the standard work week .
Compensation and Benefits : We offer a diverse, family friendly environment, and compensation based on competitive public interest salaries along with a generous benefits package. The estimated annual salary range is $116,000 - $135,000 (placement in range determined primarily by years of related experience). BayLegal's benefits package includes 100% employer covered medical, dental, and life insurance for employees and up to 60% for dependents; BayLegal student debt reimbursement program; long term disability insurance; employee assistance program; dependent childcare employer contribution program; employer paid CA Bar license and/or social work license fees; and 401k retirement plan with BayLegal contribution following the first year. BayLegal has a generous paid leave policy which includes sick leave; parental leave; 15 holidays each year; 3 floating holidays each year (days chosen by employee); and vacation (starting at 13 days and increasing with additional years of employment).
Applications : BayLegal thrives on our diversity, and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, LGBTQIA+ (Lesbian, Gay, Bisexual, Trans, Queer, Intersex, Asexual) and QTBIPOC (Queer, Trans, Black, Indigenous, and People of Color) individuals, veterans, individuals who have been impacted by the criminal justice system, persons with disabilities, and persons from other underrepresented groups to apply. We are committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. If you require a reasonable accommodation as part of the application process, please contact BayLegal’s Human Resources Manager at: (510) 250-5225.
BayLegal will begin reviewing applications upon receipt and continue until the position is filled. Please submit (1) cover letter
including response to question below (no page limit), (2) resume, (3) references, and (4) writing sample through BayLegal’s career application portal.
As part of your cover letter, please address the following: BayLegal’s clients are low-income and very low-income members of our communities. They include LGBTQIA+ (Lesbian, Gay, Bisexual, Trans, Queer, Intersex, Asexual) and QTBIPOC (Queer, Trans, Black, Indigenous, and People of Color) individuals, the working poor, seniors, people who are limited English proficient, veterans, persons with disabilities, survivors of abuse and exploitation, individuals impacted by the criminal justice system, and people who are experiencing or at risk of homelessness, and persons from other underrepresented groups. To ensure our organization is best serving these populations, BayLegal strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively across cultures, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued.
How do you think your experiences, professional or otherwise, prepared you to serve our diverse client base effectively, work effectively with colleagues from different backgrounds than your own, and to contribute to our commitment to humility, inclusion, and diversity? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences.
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