Payroll Specialist/Accountant

Location

Irvine, CA | United States

Job description

The Payroll Specialist/Accountant is responsible for all payroll related duties including preparing, transmitting, and distributing GSOC's payroll in a timely and accurate manner. Ensures payroll processing is accurate and in compliance with company policies and relevant regulations, collects and verifies payroll data, develops, and provides payroll reports, coordinates year-end payroll, performs payroll analysis. In addition to performing certain general accounting duties including posting of payroll entries, reconciling, and recording benefits in accounting system, and ad-hoc projects on a needed basis.

Essential Responsibilities/Activities:

Payroll Processing

• Prepares, review, transmits, and distributes the Council's bi-weekly payroll in a timely and accurate manner.
• Ensures timesheets are properly completed and approved, accurate and submitted by deadlines by coordinating with various departments.
• Coordinates new hires, terminations, benefits deductions, and payroll reporting with Human Resources Dept.
• Acts as subject matter expert on payroll software (iSolved).
• Trouble shoots and follows up with payroll processing company (iSolved) to resolve any discrepancies.
• Processes bi-weekly 403(b) payroll deductions, employee loan payments, garnishments, and other payroll-related payments.
• Processes, monitors, and audits seasonal camp staff timekeeping records.
• Prepares, reviews, and verifies computed wages for terminated employees including all related benefits.
• Verifies accuracy and completeness of year-end payroll related reporting (W2/W3).
• Performs required reconciliations and database maintenance for accurate employee records.
• Addresses and resolves payroll-related questions and requests from employees, management, auditors in coordination with Human Resources Dept.
• Manages requests for payroll-related data and reports for audits (workers comp, audits, etc.)

Payroll Reports

• Develops, prepares, provides various payroll reports for each bi-weekly payroll to various departments in a timely manner.
• Obtains and retains quarterly and year-end filed payroll reports (940, 941, DE, W2/W3, etc.).
• Runs various reports related to payroll expenses, deductions, department allocations, employee donations, etc. to various departments timely.

Additional Responsibilities

• Maintains confidentiality and discretion in handling sensitive employee information at all times.
• Follows standard operating procedures for payroll processing and documentation.
• Provides payroll-related data and expertise for special projects.
• Collaborates with HR to determine appropriate employee general ledger codes.
• Performs other Finance-Accounting Department duties including posting of payroll entries and recording of benefits in accounting system, in addition to certain other non-payroll accounting duties, as necessary.
• Other duties and special projects as assigned.

Qualifications

• 5-7 years of Payroll processing experience minimum.
• 5 years of Human Resources related experience.
• 5 years of knowledge and understanding of accounting principles.
• 5-7 years of experience with HRIS (Human Resources Information System), with implementation experience considered a plus. Experience in iSolved or Workday is highly desirable.
• Strong analytical skills to analyze payroll data and identify discrepancies or trends.
• Ability to work well under pressure and handle time-sensitive payroll processing.
• Skill in prioritizing workload and managing multiple tasks simultaneously.
• Excellent computer skills, including advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.
• Ability to maintain a high degree of confidentiality when managing sensitive employee information.
• An associate degree or higher is a plus but not required, years of experience can be equivalent.
• Payroll related certification is a plus.
• Ability to multitask and take initiative to accomplish duties with minimal supervision.
• Demonstrated independent judgment and critical thinking skills.
• Proven ability to collaborate and interface with staff at all levels within the organization.
• Strong verbal and written communication skills.
• Knowledge of payroll, payroll taxes, garnishments, benefits, distribution is required.
• Excellent organizational skills, with the ability to prioritize and accomplish diverse responsibilities.
• Detail-oriented, attention to detail, accurate, and thorough in performing payroll-related tasks.
• Licensed and insured California driver; must pass background screening including driving.
• Willingness to accept the beliefs and principles of the Girl Scout Movement and acceptance of the relevant and compelling benefits of Girl Scouting.
• Bilingual ability is a plus.

GSOC is proud to be an equal opportunity employer. GSOC is committed to a process of diversity, equity and inclusion.

Job tags

Salary

$66.56k