University of California San Diego
Location
La Jolla, CA | United States
Job description
This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health Staff Only.
UCSD Layoff from Career Appointment : Apply by 01/30/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 02/01/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position has recently been accreted by Teamsters CX union and will be a part of that union moving forward.
Candidates hired into this position may have the ability to work remote or hybrid. A hybrid schedule will include a combination of working both onsite on Campus and remote.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
As an entry-level position, the incumbent is expected to acquire the skills of a Fund Specialist for the Psychiatry Business Office, learning to provide financial analysis, fiscal management and administration of a range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $1 million in funds and coordination of proposal submissions. Acquires the skill for pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Learns to monitor financial results and identifies funding to meet all faculty and staffing commitments. Learns to identify variances, resolve problems in accordance with departmental, university, and agency regulations. Learns to develop and analyze budgets along with providing assistance to faculty and staff. Learns the skill to serve as liaison as necessary with Office of Contract and Grant Administration (OCGA), SOM Dean's office and Office of Post Award Financial Services (OPAFS). Learns the skill as back-up Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator.
As a part of yearly budget process, acquires the skill to prepare salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, indices, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid.
Assists in preparation of routine proposal budgets and support documents that are required by proposal guidelines. Process transactional support (salaried and non-salaried cost transfers, commitment lifts, and subaward invoice processing, etc.) in post award management to RA2s, RA3s and SPO supervisor. Establishes contract and grant fund accounts with approval of other analysts or Director. Assist with other project and miscellaneous duties as required.
Four years of related experience, education/training, OR a Bachelor's degree in related area.
Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. Excellent time management and strong demonstrated organizational and multi-tasking skills.
Ability to perform routine financial analysis and reporting.
Proficiency working with computer and information management systems. Excellent computer skills, specifically in Excel, in addition to experience with MS Word, database programs, internet browsers, and email software.
Organization and communication skills and customer service focus. Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population.
Experience to establish priorities, meet multiple a
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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