TAPS Business & Finance Specialist | University of California Santa Cruz
University of California Santa Cruz
Location
Santa Cruz, CA | United States
Job description
TAPS Business & Finance Specialist
Location: Santa Cruz
Job ID: 64120
JOB POSTING
HOW TO APPLY For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.
INITIAL REVIEW DATE (IRD) Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .
The IRD for this job is:
02-08-2024 ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW Transportation and Parking Services (TAPS) supports the University mission of academics, research and public service by providing and managing access to UC Santa Cruz and overseeing the planning, design and operation of the facilities and programs associated with parking, transit services, and bicycle/pedestrian circulation.
More information can be found at:
JOB SUMMARY Under the general direction of the Transportation and Parking Services (TAPS) Executive Director and the Risk & Safety Services (RSS) Director of Business and Financial Analysis, the TAPS Business and Finance Specialist is responsible for the development, implementation, and execution of policy for utilization of financial, procurement and budgeting resources within Transportation and Parking Services (TAPS). The TAPS Business & Finance Specialist is the principal staff member responsible for implementing UC Accounting policies and procedures and for the financial management of all capital projects, unit budgets and expenditures, and the development of the unit recharge rates and miscellaneous fees. The incumbent provides financial analysis and support for fee initiatives including Student Fee Referendums and Grant applications. The incumbent provides analytical support for TAPS organizational planning, financial management, business contracts, campus budgeting processes, cost analysis, and accounting for personnel actions. The incumbent supports hiring processes and activities in Talent Acquisition Manager (TAM).
APPOINTMENT INFORMATION Budgeted Salary: $111,150/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information: - Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: Contract appointment
Job End Date: 1 year from date of hire, with the possibility of extension
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: FINANCIAL ANL 4 (007710)
Travel: Never or Rarely
JOB DUTIES 60% - Budget, Financial and Analysis - Provides analytical support for highly complex budget, financial, and resource projects working directly with TAPS managers and outside constituents. Works closely with department management to distill the data.
- Makes recommendations on maintaining and strengthening internal controls to protect University resources. Track & audit expenditures and revenue. Responsible for all the coordination and management of fiscal closing, and annual Payment Card Industry (PCI) certification. Serve as campus liaison with campus Financial Affairs and Accounting offices, and Staff Human Resources developing procedures and campus policies. Develop and implement business and management financial goals and strategies that support the University's mission and meet unit objectives.
- Coordinates financial transactions and recharge billing, manages transfer of payroll and non-capital expenses, and coordinates research of financial transactions utilizing campus systems.
- Manages reconciliation of transactional detail and financial reports to ensure the integrity of the data, and within general accounting practices and campus and system-wide policies and procedures for TAPS programs.
40% - Financial, HR and Office Administration Support - Coordinates activities associated with creating, maintaining, and reporting on the operational and capital budgets and budget processes, the performance of financial planning (including problem definition, forecasting, data collection, and development of alternative solutions), the performance of human resources FTE planning (position management, staffing forecasting, data collection), development of policy or action recommendations in the areas of budget, finance and human resource planning, and report preparation. Provide analysis and expertise using FIS, FMW, PPS, AIS, POS, UCPath, Talent Acquisition Management & other campus systems.
- Independently, and in response to campus initiatives, develop and recommend strategies for the implementation of new financial processes and procedures. Provide financial analytical support for special projects and various committees.
- Represent unit at senior campus leadership meetings (Business Officers, Payroll Representative, TAM, UC Path). May be assigned special projects as needed to support mission-critical objectives for Risk and Safety Services. Attends monthly RSS Business Team Meetings.
- Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
REQUIRED QUALIFICATIONS - Bachelor's degree in related area and / or equivalent experience / training.
- Advanced knowledge of finance policies, practices, systems, budgeting and reporting techniques, accounting, and bookkeeping.
- Ability to interpret a wide variety of regulations, policies, and procedures regarding all aspects of business and financial management.
- Advanced ability to effectively present complex information verbally in a clear and concise manner.
- Advanced ability to effectively present complex information in writing in a clear and concise manner.
- In depth ability to use multiple spreadsheet and database software tools, such as Excel and FilemakerPro.
- Demonstrated interpersonal skills and ability to work effectively across the organization at all levels. Advanced service orientation.
- Experience in developing and managing budgets In a University or public environment.
- Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.
- Analytical, problem solving, critical thinking, and organizational skills with the ability to develop, implement and administer new programs and procedures.
- Ability to work with a high degree of independence, meet deadlines, set priorities while working on multiple projects with conflicting priorities. In depth ability to use organizational skills to multi-task in a high volume environment. Good attention to detail.
- Ability to deal with changing priorities and direct the work of others accordingly.
- Knowledge of the accounting principles, use of campus financial systems, and cost accounting standards working in a university environment.
- Experience with analysis associated with self-supporting units within a University or public environment.
- Knowledge of human resource policies, practices, and planning, demonstrated ability to screen and interview candidates, and recommend individuals for hire.
PREFERRED QUALIFICATIONS - Familiarity with UCSC systems and applications such as FIS, CruzPay, FMW, CruzBuy, RMS, UCPath, and TAM.
SPECIAL CONDITIONS OF EMPLOYMENT - Selected candidate will be required to pass a pre-employment criminal history background check.
- Ability to work long periods of time at a computer with or without accommodation.
- The selected candidate will be required to work all scheduled hours on-site.
- Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
- Ability to maintain appearance and conduct suitable for working in a professional setting.
- The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .
SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application:
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; . A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright 2022 Jobelephant.com Inc. All rights reserved.
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About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
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