Project Coordinator

Location

Columbus, OH | United States

Job description

Brewer-Garrett is a facility solutions company. Our goal is to make buildings more energy-efficient through HVAC design, electrical upgrades, building automation systems design and installation, maintenance, and repair. We are a solution-based business with a proven track record of saving our clients' money through reduced energy usage while improving their overall carbon footprint. Our team is second to none. Their creativity and dedication to providing solutions for our clients is their #1 priority. Their team-oriented approach to projects is what sets BG apart from the rest of the industry. Our company is built upon the talent and experience of our associates, and we are looking for driven and team-oriented Project Coordinator to join our team.

JOB SUMMARY:

Direct and focus effort, expertise, creative talent, and construction management to all project related construction & developmental issues from award through completion of the work. This is accomplished with the close participation and direction from the Project Manager, Team Lead and/or the Construction General Manager.

HOURS:

Monday - Friday, 1st shift. Flexibility to work 2nd or 3rd shift (up to 10%) and/or weekends as needed (up to 10%).

DUTIES/RESPONSIBILITIES:

• Redeem gross profit through effective and persistent administration of the responsibilities and obligations associated with the performance of the work. Monitor project budgets, costs and revenue, and manage project expenses and schedule to adjust for gross profit redemption and owner satisfaction. Report, as needed, to the Team Lead Project Manager on any issues that will affect owner satisfaction, energy guarantees and gross profit redemption.
• Assume direct control of all matters related to the project following attendance at project turnover meetings. Schedule requisite preconstruction meeting(s) with owner and internal team immediately following turnover meetings. Report, as needed, to the Team Lead or Project Manager on any issues that will affect owner satisfaction, energy guarantees and gross profit redemption.
• Procure materials, equipment, and subcontractor participation under the direction of the Team Lead. Promote quality and value of the project and procure vendors and subcontractors with the same values.
• Develop, directly or indirectly, all shop drawings, submittals, coordination drawings, construction schedules, permit applications, and related construction documentation necessary to complete the work. Provide assistance as necessary to detailers and engineering during project and drawing preparation. Develop as-built drawings, operation and maintenance manuals, and related documents required to close-out the project.
• Insure the approval process of all drawings and equipment submittals is timely and adequately pursued and completed. Insure that, under the requirements of engineer's approval, no equipment or materials are released or installed without gaining the required approvals from the engineering department and owner when applicable.
• Acquire and coordinate for the particular project, the resources of the Brewer-Garrett Company such as labor, equipment, tools, inventory, and deliveries from the Operations Department via its manager.
• Document all changes in scope of work, including energy related revisions. Develop pricing for said changes and obtain approval from a qualified customer representative, in writing, to provide the additional work prior to providing any effort beyond the sell.
• Conduct job site meetings as directed by the Team Lead or Project Manager, prepare meeting minutes, monitor work and compare work in place to schedule requirements, and monitor the budget. Routinely prepare a "cost in place" analysis of installed work.
• Report difficulties that will affect the quality of the work, issues of safety, customer relations, redemption of gross profit and similar concerns to the Team Lead and Project Manager.
• Provide a bi-weekly, onsite, safety audit for each active project and assure that "job box" safety meetings are properly initiated and maintained. Monitor safety and assist the company safety officer to assure a safe environment. Support safety by example, such as, the wearing the appropriate PPE such as hard hat, eye protection, hearing protection etc. Insist that all subcontractors, held to the same criteria, meet these responsibilities as well.
• Review the basis of the energy guarantee and report on any discrepancies to the auditing department.
• Schedule and direct the commissioning of all installed systems nearing project completion with engineering, automation, auditing, and the owner's representative.
• Prepare required project-related training materials and aids. Conduct all required owner training sessions.
• Assure that all project-related documents of record, as-built drawings, operating manuals, warranty certificates, commissioning records, balance reports, owner acceptance sign off, and similar materials are filed with pertinent copies delivered to the owner upon project completion.
• Prepare estimates, as directed by the General Manager, in the incumbent's area of expertise.
• Assist on any effort related to the department such as take off and estimating needs, meeting attendance, procurement, sales, and similar activities.
• Pursue new sales opportunities and customer development with the General Manager or Team Lead.
• Prepare weekly timesheets, charging individual hours to projects accurately. Charged time to projects is expected to be equal to or exceeding 80% of available work hours.
• Pursue, establish, and maintain relationships with favorable vendors and sub-contractors. Initiate regular interaction with preferred vendors and sub-contractors and develop productive relationships with business associates at every level of the company.
• Meet with building inspectors to complete final inspections and gain system acceptance.
• Other duties as assigned within the scope of this role

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS:

• Bachelor's degree in engineering or construction science/construction management preferred.
• Prior related experience in construction projects required; Experience may include internship or co-op placements
• Willingness to travel up to 25%
• Driver's license and reliable transportation
• Ability to work first, second, and third shift schedules and some weekends, as directed by the project

KNOWLEDGE, SKILLS & ABILITIES

• Understanding of construction means, and methods associated with the renovation of commercial and institutional buildings and/or similar facilities
• Proficient user of Microsoft office suite and Adobe PDF; highly proficient in the use of Exel and other software used in the construction industry
• Familiarity with project management software (e.g. Procore, Bluebeam Revu)
• Strong communication skills (oral and written); must be able to effectively relay information to various audience groups, including, but not customers and perspective customers, managers, leadership, colleagues, and business associates; must be able to prepare professional written communications (emails, documents, etc.)
• Strong interpersonal skills; ability to foster and maintain positive working relationships with individuals internal and external to the company and from various backgrounds
• Excellent mathematic skills to review and prepare budgets and job-related documents
• Highly collaborative and focused on sharing details routinely and consistently with team members
• Self-managing, able to work autonomously when necessary and effectively integrate with project teammates to meet deadlines and expectations
• Demonstrate a persistent optimism and the ability to navigate challenges in a way that produces value, exceeds expectations, and promotes company success
• Demonstrate the ability to approach new and demanding situations with innovation and determination
• Operate at a high level of speed and productivity, be sensitive to time and cost factors associated with their expertise, project budgets and company-wide financial goals
• Strong organization skills with the ability to self-motivate and prioritize tasks; must be able to effectively manage own schedule with limited oversight
• Excellent analytical skills; ability to analyze data and relay trends and potential outcomes; ability to evaluate problems and identify resolutions; good negotiation skills
• Must demonstrate professionalism and tact in all interactions
• Ability to maintain satisfactory attendance

WORKING CONDITIONS

This position operates in both a professional office environment and at construction job sites.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually quiet to moderate while working at the office.

• This position requires regular travel by car to perform the required functions.
• While performing the duties of this job, the employee is frequently exposed to a variety of extreme conditions at construction job sites. The employee occasionally works in outside weather conditions. The employee frequently works near moving mechanical parts and in high, precarious places and is frequently exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, risk of electrical shock and The noise level in the work environment and job sites can be loud.
• The employee will work first shift, second shift, and third shift hours at various stages of a project. The employee will work some weekends for particular projects.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

BG is proud to be an EOE and Drug-Free Workplace.

Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job tags

Salary

$60k - $75k