Location
Greenville, SC | United States
Job description
ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.
We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.
General Description of the Job (tasks, duties, roles, expectations):
Responsible for the purchasing of goods & services at the lowest possible price and within the prescribed timeframe specified by the customer. Prepares purchase orders, solicits request for proposal (RFP) as well as holding the supplier accountable for said quoted pricing, material request, support and reliability. Must follow all local laws and regulations related to purchasing and contracts as well negotiate and renegotiate contracts with subcontractors, vendors and suppliers as required. Upon request provide transaction logs, performance metrics, contract change information and/ or material status updates.
Primary Duties & Responsibilities:
- Prepare and issue subcontracts and purchase orders as required
- Ensure subcontracts and purchase orders are entered into the project accounting system (currently Penta) in accordance with company procedures
- Assist in reconciliation of invoices to purchase orders as requested
- Ensure expectations are set and met with internal customer for time and budget required to process each subcontract and purchase order
- Facilitate timely placement of subcontracts and purchase orders
- Execute procurement plans for select projects as required
- Execute Request for Proposal (RFP) process for select projects as required
- Make recommendations for procurement commitments that provide best value and/or meet other project requirements
- Review and approve subcontracts and purchase orders for proper authorization and compliance with organizational policy and procedures
- Ensure full execution (by ITAC and supplier/vendor) of all subcontract and purchase orders in a fashion that minimizes risk to ITAC
- Provide expediting support for select projects and purchase orders as required
- Support continuous improvement of procurement initiatives, policies, procedures and best practices as required to meet organizational needs and market conditions
- Monitor ongoing compliance with procurement policies and procedures; and
- Utilize competitive testing parameters as required
Secondary Duties & Responsibilities:
- Serve as the secondary point of contact for customers on contractual matters. Function as contractual liaison between company employees and customers, ensuring timely review and approval / reconciliation of variations
- Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects
- Monitor compliance by company employees with established procedures. Identify areas of recurrent pressure
- Monitor competitive terms. Monitor customer satisfaction with our terms and conditions and contracting practices. Recommend changes
- Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation
- Handle on-going issue and change management
- Monitor transaction compliance (milestones, deliverables etc.).
Requirements
External Customer Interface
- Interface with external customers when required to communicate internal processes, specific project procurement status, and/or to facilitate modification of processes to meet external customer requirements (by customer and/or customer project)
Internal Customer Interface
- Establish and meet expectations for procurement services with internal customers
- Goal is for expectations to be established that align with project budget, schedule and other requirements
- Troubleshoot cost, quality and delivery concerns of internal customers.
Education and Experience:
- College degree in business, contracts management, construction management, engineering or related field, or equivalent work / industry experience
- Minimum 1 year experience in construction project management. Some portion related to capital projects in an industrial facility
- Some knowledge of laws and regulations relating to procurement and contracts
- Certification (or ability to obtain) in contracts or contracts management (CPCM)
Skills or Abilities:
- Practical commercial as opposed to legal bias. Financial acumen
- Proficiency in MS Office software suite (Excel, Word, Access)
- Proficiency in data entry in custom accounting and procurement systems
- Ability to implement/learn/teach/use other tools related to position requirements
- Able to execute detailed, repetitive work with a high degree of accuracy and attention to detail
- Database knowledge and report writing experience is desirable
- Works well with others, one on one or in team environments
- Able to plan and organize work
- Able to maintain prioritization while under pressure
- Flexible and able to multi-task
- Knowledgeable or ability to quickly develop an understanding of general engineering and industrial construction practices
- Able to effectively negotiate
- Able to identify, analyze and solve problems
- Able to solicit and receive constructive input and use it to improve, learn and adapt
- Able to evolve and grow to accommodate corporate requirements
- Results-orientated with a bias for action
Employee Safety Responsibility:
The Procurement Agent is required to obey safety rules and to exercise caution in all work activities and is responsible for immediately reporting any unsafe condition or “near miss” incident. In the case of accidents that result in injury, regardless of how insignificant the injury may appear, the Procurement Agent should immediately notify the EHS Manager or the appropriate supervisor.
Other Important Information About This Job:
The Procurement Agent will function within an environment which will require quick response, excellent communication skills, application of ethics and a sense of urgency at times. Must be able to communicate effectively through both written and oral means.
Traits or Characteristics:
· Ability to meet work objectives successfully with limited supervision/direction. “Own your work”
· Practices confidentiality and is a Self-starter
· Able to remain focused on a task
· Honest - willing to admit error and accurately correct same
· Dependable - ability to meet deadlines and commitments
· Flexible - able to switch between and manage multiple priorities/tasks
· Ingenuity - able to suggest and apply new ideas and methods
· Tactful - able to confront people and deal with confrontation in a positive manner
Other Related Factors/Variables:
· Professional appearance
· Overtime is sometimes required to meet position objectives; and
· Must adhere to all ITAC safety policies
Benefits
- Health, Vision, and Dental Insurance
- 401k & ESOP
- Life Insurance
- Short & Long-Term Disability
- Sick Time Off
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Tuition Reimbursement
- Professional Development
- Wellness Program
- Mentorship Program
- Safety Incentive Program
- 24/7 Chaplain Care
Job tags
Salary
