Administrative Assistant

Location

Bloomington, IN | United States

Job description

The Administrative Assistant 2 provides high-level administrative support for assigned executive area as well as back-up support for other administrative staff.

- Answer phones/screen calls & manage/maintain management calendars.
- Make travel arrangements for team.
- Arrange teleconference calls and webcasts.
- Compile numerical or statistical data.
- Schedule meetings or appointments/conference rooms.
- Write business correspondence.
- Maintain records, reports or files.
- Manage expense reporting for team.
- Attend meetings in order to record minutes when requested.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.
- Compile, transcribe, and distribute minutes of meetings.
- Prepare agenda for visitors and coordinate travel.
- Prepare responses to correspondence containing routine inquiries.
- File and retrieve corporate documents, records and reports.
- Prepare agendas.
- Open, sort, distribute incoming correspondence, including faxes & email.
- Ability to maintain confidential information.
- Outside of normal business hours support required as needed for the assigned responsibility area (position comes with a company phone).
- Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.
- Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.

- Must work and interact effectively and professionally with and for others throughout various levels of the global organization.
- Must strictly adhere to safety requirements.
- Maintain regular and punctual attendance.
- Must maintain company quality and quantity standards.
- Must have effective communication skills and ability to work in a collaborative and independent work situations and environments with
minimal supervision.
- Ability to remain calm and receptive in fast paced situations.

- High school diploma or equivalent required.
- Previous office experience required.
- Associate's Degree in Business Administration or related field preferred.
- Extensive working knowledge of Microsoft Windows Office (ie Excel, PowerPoint and Word).
- Experience producing spreadsheets and other computer-generated data analysis reports.
- Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training.
- Experience performing multiple projects simultaneously with minimal direction/supervision.

Physical Requirements:

• Works under general office environmental conditions.
• Sitting for extended periods, utilizes close visual acuity for working with computers, etc.

• Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set up
• Occasionally required to stand; walk and stoop, kneel or crouch

Job tags

Salary