Executive Assistant, Impact
United Way of the Greater Lehigh Valley
Location
Bethlehem, PA | United States
Job description
Join our dynamic team as an Executive Assistant and Administrative Support Specialist within the Impact Department, where you will play a pivotal role in fostering organizational success. As an integral member of our team, you will be responsible for executing a diverse range of administrative tasks, supporting both the VP, Impact and VP, Strategic Partnerships. Your contributions will extend beyond traditional administrative functions to include scheduling and coordinating meetings, providing invaluable assistance to volunteer committees, and performing crucial data entry, maintenance, and reporting tasks.
In addition to these core responsibilities, you will actively contribute to our inclusive and collaborative workplace culture by managing organization-wide office and administrative duties. This involves handling facilities requests, assisting with fielding calls to our main phone line, and providing on-site support during events. As a versatile team player, you will cover for and collaborate with other administrative professionals, ensuring seamless communication and workflow.
This role provides a unique opportunity to be part of the United Way of the Greater Lehigh Valley Impact department, where your administrative skills will contribute to the success of initiatives that drive positive change. We value diversity and inclusion, and encourage candidates from all backgrounds to apply. If you are passionate about making a difference and thrive in a fast-paced environment, we welcome you to apply and join us in our mission to create lasting impact.
Status: Hourly, Non-Exempt, Full-time (37.5 hrs. per week) Pay range: $25 - $28 / hour Responsibilities Position Description Executive Assistant, Impact
Execute on a broad range of administrative support tasks for the Impact Department s initiatives and team members including but not limited to:
- Executive support for VP, Impact and VP, Strategic Partnerships including schedule management, meeting preparation and acting on behalf of the executive.
- Scheduling and coordination of meetings
- Provide administrative support for volunteer committees
- Perform data entry, maintenance and reporting
- Org wide office and admin related responsibilities such as managing facilities requests, answering the main phone line, staffing at events
- Cover for and liaise with other administrative professionals to handle requests and queries
Work Experience and/or Education
5 or more years of professional or volunteer work experience in a range of ANY of the following: executive support, administrative assistance, or office management.
Skills - Excellent interpersonal skills
- Demonstrated professionalism in conduct and communication
- Familiar with general office equipment
- Comfortable with new business systems, databases, and technology
- Knowledge of business English correspondence, correct punctuation, and grammatical usage
- Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint, Outlook, Teams)
- Understanding of and commitment to the mission, vision, and goals of United Way
Reasonable accommodations may be made to enable individuals to perform the essential functions. United Way of the Greater Lehigh Valley is an equal opportunity employer.
Benefits Package In addition to the base pay and annual merit increases this position is eligible for our org-wide performance based annual bonus package which is typically 1%-3% of base pay. The benefits package includes subsidized medical, dental and vision insurance, fully paid life and ltd insurance, a 401k retirement plan with employer contributions and a generous paid leave policy.
Work Location This position is based in person in our office in Allentown, PA for at least 70% of the schedule.
Requirements Authorized to work in the US without sponsorship now and in future
Minimum 5 years of professional or volunteer work experience in a range of ANY of the following: executive support, administrative assistance, or office management
Confirm that your resume will show your minimum 5 years of professional or volunteer work experience in ANY of the following: executive support, administrative assistance, or office management
Demonstrated professionalism in conduct and communication
Comfortable with new business systems, databases, and technology
Confirm you can work in-person at our Allentown, PA office
Knowledge in: Microsoft Word
Knowledge in: Microsoft Excel
Knowledge in: Microsoft Teams
Knowledge in: Microsoft Outlook
Equal Opportunity Employer United Way of the Greater Lehigh Valley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Requisition #clstapogyvd3p0rmkqq5smplp
Job tags
Salary
$26.5 per hour
