Special Assistant to the CEO

Location

El Dorado Hills, CA | United States

Job description

The Special Assistant plays a crucial role in supporting the CEO in personal tasks. You possess exceptional organizational skills, the ability to manage multiple projects simultaneously, and a high level of discretion and confidentiality. You will serve as the primary point of contact for the CEO's personal and confidential projects, ensuring seamless coordination and execution of various personal activities.

This role is also externally facing with multiple liaison relationships with external stakeholders, business partners, and service providers. You will represent the brand, voice, and persona of the CEO. Your superior interpersonal communication skills are a crucial success factor. Operating with a balance of measured assertiveness, humble confidence, tact, and clarity are also important success attributes. You will work closely with the CEO's executive assistant who is responsible for the coordination of the CEO's business activities and projects.

WHAT WE OFFER:

• Comprehensive Medical, Dental, and Vision insurance coverage
• Sick Time benefits
• Personal Time Off
• Paid Holidays

WHAT YOU'LL DO:

• In concert with the CEO's executive assistance manage the CEO's personal calendar and schedule, including arranging meetings, appointments, and travel arrangements.
• Coordinate and prioritize the CEO's personal daily tasks and activities, ensuring deadlines are met and important matters are addressed promptly.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Coordinate personal tasks and errands for the CEO, such as managing personal appointments, reservations, and personal correspondence.
• Assist in managing personal finances and expenses, maintaining accurate records, and ensuring timely payments.
• Coordinate the receipt and delivery of packages .

WHAT YOU'LL BRING:

• Proven experience in a similar role, supporting C-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Exceptional verbal and written communication skills.
• Proficient in using productivity tools and software, such as Microsoft Office Suite, project management platforms, and calendar management tools.
• Ability to handle sensitive information with confidentiality and discretion.
• Flexibility and adaptability to work in a fast-paced and dynamic environment.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Knowledge of the industry or sector in which the company operates is a plus.

Personal Attributes:

• Proactive and self-motivated, with the ability to work independently and take initiative.
• Energetic and upbeat demeanor
• Interaction with others promotes positivity and happiness
• Communicates in a collaborative and constructive manner.
• Verbal communication skills that are clear, concise, and understandable

Education Requirements:

• Minimum of two (2) years of study at the community college or university level. Bachelor's degree preferred.
• Focus of studies on any of these fields: Business Administration, Data Analytics, Finance, or Operations

Physical Requirements:

• Must have a valid driver's license and can operate a motor vehicle.
• Must be able to lift 30 pounds.
• Must be able to sit for extended period of times.
• This position may require occasional after-hours availability and travel.

Fortuna Business Management Consulting (Fortuna BMC) was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan, California with offices in Los Angeles and New York, and satellite offices in Philippines and Israel. Fortuna BMC is an active member of multiple California service agreements, including CMAS, ITMSA (Tier 2), CalPERS SpringFed Pool, as well as multiple municipalities and large corporation vendor pools.

Job tags

Salary

$65k - $72k