University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 01/29/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 02/07/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
THIS POSITION IS LOCATED IN POINT LOMA AT THE NIMITZ MARINE FACILITY.
THIS POSITION REQUIRES U.S. CITIZENSHIP OR PERMANENT RESIDENT STATUS.
The Marine Physical Laboratory (MPL) has offices on both the Scripps Institution of Oceanography (SIO) campus and at the Nimitz Marine Facility in Point Loma. It is part of SIO's Oceans and Atmosphere (OA) Section with multi-disciplinary programs of scientific research including: ocean acoustics, signal processing, underwater imaging, acoustics of marine mammals, air-sea interaction and surface waves, upper ocean physics, ocean optics, atmospheric optics, seismology/geophysics, marine geology and geomorphology, and ocean chemistry. MPL has contracts & grants with federal agencies, industry, other Universities and non-profits, and various state agencies. MPL's research programs are both theoretical and applied, The MPL machine shop supports MPL and SIO research programs fabricating unique and complex instrumentation in support of exploratory technological development appropriate to applied research programs.
The Marine Physical Laboratory division at Scripps Institution of Oceanography is seeking to hire a Fiscal Assistant. As a member of the Marine Physical Laboratory Division (MPL) fiscal unit, the Fiscal Assistant shall provide high-level fiscal and administrative support to the MPL fund managers. Under general supervision, the fiscal assistant is responsible for post-award activities associated with federal, state, and private awards including preparing financial reports; monitoring, approving and providing assistance in financial transactions; maintaining fiscal back-up files; and providing high-level fiscal reports and support to MPL fund managers. Other responsibilities include: act as liaison between MPL and other entities including vendors, SIO OCGA, OPAFS, General Accounting, Disbursements, and other central campus departments; and provide support and perform all phases of disbursements functions from routing billing statements to troubleshooting payment problems with vendors.
Demonstrated experience of financial management and bookkeeping principles, understanding of financial statements, and ability to analyze financial data and computer generated information and to provide advice based on findings.
Demonstrated experience with online entry of purchase requests, financial journals, transfers of funds, invoices, purchase orders, payment authorizations, etc. Understanding of IFIS and Link Family programs preferred.
Experience with standard filing systems. Ability to maintain and cross reference complex filing systems for rapid/easy retrieval by self or others.
Ability to independently advise and work with staff in other campus units including Disbursements, Extramural Funds, Business Contracts, General Accounting, Principal Investigators, Contracts and Grants, Payroll, Human Resources, and agency contacts.
Proven ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc.
Understanding and ability to interpret PPM guidelines, UC practices and funding agency regulations governing allowable costs to contracts and grants.
Specific knowledge of and ability to interpret OMB circulars A-21, A-110 and other federal regulations governing contracts and grants.
Demonstrated ability to interpret guidelines, circulars and regulations.
Strong demonstrated ability to work independently with a variety of computer platforms and software programs. Ability to self-teach, and to read and comprehend computer manuals.
Demonstrated experience using standard office software packages, and intermediate skills in MS Word, and EXCEL.
Strict attention to detail and ability to accurately complete documents in a timely manner.
Strong oral and written communication skills to communicate effectively in English, both verbally and in writing with students, staff, and academic employees with diverse personalities with different expectations. Proven ability to compose documents and communicate verbally in English using correct grammar, spelling and punctuation.
Demonstrated organizationa
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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