Location
El Segundo, CA | United States
Job description
Are you a dynamic, highly organized, and forward-thinking professional seeking a pivotal role in a dynamic and innovative organization? Look no further!
We are seeking an exceptional Executive Assistant to join our fast-growing law firm. As an integral part of our company, you will play a crucial role in ensuring the smooth operation of our office, allowing our team members to focus on what they do best. We want to hear from you if you can take initiative, are detail-oriented, love organization, and are ready to take your career to the next level and thrive in a fast-paced, collaborative environment.
This position can be a hybrid.
Read on to discover more about this exciting opportunity.
We run a fast-growing law firm. We have, and continue to build, great policies, systems, and procedures in our business. This means you will have clear expectations and a lot of guidance on how we want things done. However, no system is perfect. We need intelligent people who can make decisions, think for themselves, and move things in the best direction, all the while being supported by a collaborative and supportive team!
Responsibilities:
- Manage the owner's calendar to ensure all relevant information is included, appointments are scheduled according to availability, and double bookings are avoided
- Plan and coordinate professional engagements with referral partners and vendors
- Arrange personal matters for the owner, such as medical and personal care appointments and auto detailing as needed
- Monitor emails, categorize them into folders, and answer them as instructed
- Participate in client and team meetings and draft action items based on notes taken
- Take responsibility for travel arrangements with both business and personal considerations in mind
- Organize and clean office spaces to ensure orderliness
- Facilitate weekly one-on-ones and daily stand-ups with the owner
- Handle personal tasks such as picking up dry cleaning, grocery shopping, and vet appointments
- Conduct project management and event planning for the owner and the company
- Secure supplies and equipment when needed
- Fetch and deliver documents to necessary locations
- Accomplish additional tasks as needed
Qualifications:
- Must have excellent time management and organizational skills
- Proficient in Microsoft Office Suite and must be able to learn other software quickly
- Possess a professional demeanor and communication skills
- Must present themself adequately
About Company:
What you should know about us before you apply. We are not your typical small law firm! We provide support for students and their families facing adverse conduct by both private and public schools, from preschool to post-graduate programs. You need to be ready to hit the ground running to serve our clients with outstanding representation.
Benefits:
We pay for health, dental, and vision insurance, continuing legal education, vacation, bar dues, and some voluntary bar memberships. Retirement benefits are available.
Job tags
Salary
