Location
Melbourne, FL | United States
Job description
Toyota of Melbourne, the largest volume automotive dealership in Brevard County, is hiring for a Billing & Title Clerk. We value our employees and invest in their success!
We Offer:
- Health, Dental & Vision Insurance
- Disability & Life Insurance
- 401(k) Retirement Plan with company match
- Paid Time Off (PTO)
- Seven scheduled days off per month
- Friendly, team-oriented work environment
- Great opportunity for a successful, long-term career
Responsibilities:
- Routes vehicle transactions and ensure the proper completion of related documentation through the accounting office.
- Posts all vehicle sales in DMS verifying costs for sales tax, tag & registration.
- Handles the legal transfer of documents for the Department of Motor Vehicles.
- Audit all vehicle sales transactions for completeness & accuracy.
- Posts sales transactions to accounting records such as worksheets, ledgers, and computer files.
- Reconciles office records with those of the sales department.
- Performs lien payoffs, cut miscellaneous payoffs and bird dog checks, determine eligibility on factory rebates prior to accepting deals in office.
- Prepares a daily report of contracts sent to bank, and deal log to account for all deal records. Compiles a list of and tracks any open or unwound transactions.
- Resolves any titling problems with the responsible managers.
- Adjust commission as needed with sales manager approval.
- Maintain accurate records, prepare any journal entries to make adjustments for the following accounting schedules: 2320, 2400, 3021, 3010, 2115, 2245, & 3005.
- Processes all new and used vehicles for registration in the state in which they will be titled.
- Prepares tag and title documents. Submits all legal transfer work to the Department of Motor Vehicles or tag office.
- Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
- Checks for accuracy in the application and ensure that all information is complete.
- Bills out all dealer trades and prepares Certificates of Origin.
- Maintains files for all dealer trade and wholesale vendors W9, dealer license and sales tax certificates.
- Maintains a system to verify out-of-state titles.
- Cut applicable refund checks and payment to tag agency.
- Call on all payoffs where title has not been received within 14 days.
- Keeps abreast of factory sales programs and ensure proper credits to accounts are made.
- Frequently audit dealer tags.
- Responsible for follow up on all unpaid dealer trade and wholesale balances and specifically maintaining the following schedules: 2111 & 3030.
- Compiles and maintains a complete list of all outstanding title work.
- Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
- Signs over titles for all wholesalers who have paid in full.
- Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Processes yearly renewal of dealer tags in conjunction with comptroller.
- Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
- Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
- Compiles reports as requested. Handles special clerical projects as instructed by either the controller or the office manager.
- Maintains a professional appearance and reliable attendance on scheduled workdays.
- Attends managers' meetings as requested.
Job tags
Salary
