Virginia Department of Transportation
Location
Virginia | United States
Job description
Title: Contract Analyst District Ops
State Role Title: Prog Admin Specialist II
Hiring Range: $61,924 to $100,627
Pay Band: 5
Agency: VA Dept of Transportation
Location: Traffic Management Center
Agency Website:
Recruitment Type: General Public - G
Job Duties
To perform contract analysis and administration functions including researching, developing, monitoring and evaluating contracts.
Safety - VDOT employees are expected to routinely demonstrate safety behaviors as well as advocate and practice safety in everyday work activities. Manages area(s) of responsibility to ensure a safe and healthy work environment. Demonstrates and routinely practices safety behaviors as a condition of employment. Reports all safety accidents, incidents and/or concerns appropriately and in a timely manner. Essential Emergency Operations - As defined by VDOT Department Memorandum (DM) Number: 17-1 – Emergency Operations and Traffic Management, VDOT is an emergency operation agency. As such, this job is essential to emergency response operations and expected to work in these situations. Report to work when called. Maintain communications with supervisor. Keep abreast of weather forecasts for duty readiness in reporting. Be prepared to operate appropriate equipment in all kinds of weather. SWAM - Support the intent of current Executive Orders and the goals of the Agency SWAM Procurement Plan when making vendor sourcing decisions for all procurements. Work assignments and vendor sourcing decisions are performed in accordance with appropriate Executive Orders and all applicable procurement laws, policies, regulations, and procedures. Agency SWAM Procurement Plan is followed. Successfully complete the required SWAM Training. Payment Processing - Validate Regional Operations contract invoices. Perform Regional audit functions, develop and document audit processes, and coordinate and track Regional task orders. Work with business owner, Division and District Section in monthly payment processes. Verify contract expenditures and funding. Budget and Reporting - Implement and maintain reporting systems that verify timeframes of existing contracts and prepare periodic analytical reports for management use. Coordinate development of a contract budget, monitor and analyze expenditures vs. budget and spend plan, analyze variances, update forecasts, and recommend corrective actions and adjustments in response to business needs. Develop traffic operations budget, develop and monitor spend plan, and monitor expenditures. Review invoices and monitor payments in accordance with established procurement policies. Contract Management - Provide technical contracting advice and support to all regional sections and field staff in the area of contract management. Develop, analyze, interpret, and recommend business processes and procedures to ensure compliance. Collaborate with section managers or business owners to forecast business contract needs. Provide support and analysis to Regional Operations leadership to determine what contracts exist to accomplish work and provide input to different contracting approaches. Contract Development - Provide support and plan, develop and execute Regional Operations service contracts to include process and contract modifications, change orders and task orders. Monitor performance metrics and coordinate with service area lead to validate score card and performance reports to ensure contractor adherence to performance measures. Required skills:Minimum Qualifications
• Skill in the use of computers and software applications (e.g. MS Office products, SharePoint, etc.).
• Must possess decision making skills and the ability to prioritize activities.
• Valid driver's license.
• Proven ability to analyze data, reach logical conclusions, handle confidential and sensitive information.
• Proven ability to work effectively independently and as part of a team.
• Experience with financial programs, data management, reporting, research methodologies, budget oversight methods, and state government or agency operations.
• Experience in business administration, contract management, and budget development.
• Comprehensive knowledge of procurement, office management operations and budget monitoring.
• Experience in coordinating business activities commensurate with the duties of the position.
• Proven ability to communicate effectively with staff, agency executives, and the public both orally and in writing.
Additional Considerations
• Experience with financial programs, data management and reporting, budgetary methods, and public sector operations.
• Virginia Contracting Officer or Associate Certification.
• Experience managing contracts in the transportation operations industry.
• A combination of training, experience, or education in Business Administration, Project Management, or a related field desired.
• Experience handling business aspects of large operations related contracts.
• Work experience in an operations environment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Driver's License Required.
Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required. DHRM has also published a companion guidance document for the Alternative Hiring Process for persons with disabilities which can be found here. VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Multiple positions may be filled from this recruitment. The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered. We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.Contact Information
Name: Sheri Lankford
Phone: 757-712-5704
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
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